Accounts Payable Assistant (6 Month Contract) at Oceana Group Limited

Job Purpose

• To manage an assigned portfolio of local and foreign vendor accounts by validating and processing invoices, completing supplier reconciliations, preparing payments and resolving queries. The role ensures transactions and records are accurate, compliant and completed within agreed service timelines.

Key Responsibilities
Invoice and Vendor Account Processing

• Take ownership of an assigned portfolio of local and foreign vendor accounts.
• Validate invoice details for statutory compliance and agreement to authorised, receipted purchase orders.
• Process invoices, credit notes and prepayments accurately and timeously in SAP.
• Investigate anomalies on unprocessed invoices and follow up to support timely capture.

Reconciliations and Aged Items

• Reconcile supplier statements to the creditors sub-ledger for review by the Team Leader.
• Resolve reconciling items and maintain current supporting schedules.
• Monitor the GRNV list for aged items and follow up to ensure clearing.
• Compile query lists and coordinate resolution with retained businesses.

Payments and Record Control

• Prepare payment proposals based on reviewed supplier reconciliations.
• Load approved payments on Standard Bank CATS and update completed payments in SAP.
• File processed documentation, payment records and supplier reconciliations daily.
• Maintain complete, accurate and accessible audit trails.

Service and Audit Support

• Engage clearly and courteously with suppliers to obtain statements and resolve issues.
• Manage assigned work through the service-management tool and support achievement of the required resolution target.
• Assist with audit queries and information requests on an ad hoc basis.
• Escalate unresolved or high-risk matters to the Team Leader.

Minimum Qualifications required

• Grade 12 (Matric).
• A certificate or diploma in Accounting, Bookkeeping or Finance will be advantageous.

Minimum Experience and Technical Skills Required

• Minimum 3 years' experience as a Creditors Clerk or in accounts payable.
• Experience in a manufacturing or FMCG environment.
• Financial Shared Services Centre experience will be advantageous.
• Intermediate Microsoft Excel and proficiency in Microsoft Office.
• Working knowledge of invoice validation, supplier reconciliations, GRNV, payment proposals and accounts-payable controls.
• ERP experience such as SAP.
• Exposure to Standard Bank CATS and service-management tools will be advantageous.

Behavioural Skills and Competencies

• Attention to Detail and Accuracy.
• Methodical Working Style.
• Accountability and Follow-through.
• Communication and Supplier Service.
• Planning and Organising.
• Problem Solving and Initiative.
• Teamwork and Collaboration.
• Integrity and Confidentiality.
• Ability to Work Under Pressure.
• In support of the company’s Employment Equity Plan, applicants from designated groups will be given preference for this position.
• If you are not contacted within two weeks of the closing date, please consider your application unsuccessful.