Financial Clerk at Ivanhoe Mines

Purpose of the role:

• Ivanhoe Marketing is a newly established commodity marketing, sales and logistics entity within the Ivanhoe Group of Companies. 

This role is responsible for:

• Master data management
• Treasury
• Accounts payable
• Sales and purchases of inventory

Duties and Responsibilities:

Master data management

• Assist with the accurate development and maintenance of the accounting and banking master data by performing the following tasks:
• Liaise with the new vendors to perform KYC (Know Your Customer) procedures
• Inspect the KYC information received from the new vendor for incomplete information or information that represents potential threats
• Provide the Financial Manager with the completed KYC form signed off by the vendor so that the vendor can be raised in the accounting system
• Perform bank confirmation procedures for all new beneficiaries
• Accurately capture the beneficiary details on the banking platform
• Provide a completed master data pack to the Head of Finance and Commercial for review and sign off

Treasury

• Preparation of bank payments ensuring payments are accurate, timeous, within contractual terms and all necessary documentation is provided to the bank to process the payment
• Liaison with the bank to resolve issues
• Preparing supplier remittances
• Providing suppliers with remittances and proof of payments
• Process bank related journal entries (including payments, receipts, bank charges, interest earned on bank account)
• Weekly reconciliation of the bank statement to the general ledger and timeous resolution of all issues identified
• Assist the financial accountant with Bi- monthly cashflow forecasting

Accounts payable

• Accurate capturing of expense purchase orders in the accounting system
• Processing invoices in the accounting system
• Capturing cashbook entries in the accounting system
• Performing monthly creditors reconciliations
• Verifying discrepancies and resolving outstanding invoice / payment issues

Sales and purchases of inventory

• Assist the Commercial Accountant with analysing large sets of sales and logistics data in the operational system and performing data validation checks
• Assist the Commercial Accountant with analysing large sets of purchase data in the operational system and performing data validation checks

General
Respond to all audit requests promptly

• Payments on an ad-hoc basis
• Backfill for other Financial Clerks in the team
• Administrative tasks

Experience required: 

• Minimum 2 years of experience in a bookkeeping or similar role
• Proficient in Microsoft Excel and Word
• Experience in ERP systems, with JDE experience considered advantageous
• Higher certificate or Diploma specialising in Accounting or Finance.

Personal Competencies should include:

• Strong attention to detail
• Ability to maintain a positive attitude in a constantly changing environment
• Excellent problem-solving skills and ability to work in an independent and logical manner
• Strong team player
• Strong communication and interpersonal skills
• Ability to work under tight deadlines with high volumes of data