Financial Manager at Outsourced CFO

Job Description

• We are seeking a proactive, detail-oriented Financial Manager, on behalf of our client, to lead their finance and accounting operations. This is a hands-on role responsible for managing full-spectrum bookkeeping, payroll, creditor and debtor functions, medical inventory, monthly reporting, and statutory compliance. The ideal candidate is highly organized, operationally strong, and thrives in a fast-paced environment with high volumes of transactions and communication. This is a Pretoria based position.

Key Responsibilities;

Bookkeeping & Creditors

• Manage monthly creditor reconciliations using Excel templates and SAGE/Xero Accounting general ledger balances.
• Coordinate and follow up with ±70 suppliers for monthly statements.
• Handle weekly creditor payments (15–20 suppliers), including recon preparation, loading to FNB, and internal approvals.
• Maintain and update the Payment Registry and manage transfers between accounts to optimize interest returns.
• Address and resolve supplier queries efficiently.

Cashbooks & Reconciliations

• Update all cashbooks weekly and after month-end.
• Reconcile credit card and cash receipts using suspense accounts in SAGE/Xero Accounting.
• Process and monitor patient deposits, laundry charges, medication payments, and co-payments.
• Track and allocate patient refunds and manage impact on cash flows.

Invoicing & Debtors

• Generate monthly invoices for doctors, rent, cleaning, meals, and group sessions based on template data.
• Submit all medical scheme remittances on Trimed and follow up on outstanding payments.
• Reconcile debtor payments, manage shortfalls, and liaise with Case Management on discrepancies.

Payroll Management

• Run weekly locum payrolls and prepare monthly payroll (processing, validations, submissions) using SAGE Payroll/SimplePay.
• Upload net salaries to FNB, coordinate approvals, and ensure correct payment dates.
• Manage new hires, terminations, and any salary adjustments monthly.

Medical Inventory Management

• Oversee the monthly balancing of stock cycles and integration with financial reporting.
• Monitor medical supply usage, manage reorder levels, track stock discrepancies, and coordinate with clinical teams to ensure sufficient inventory is maintained.
• Support internal controls and compliance related to inventory, including wastage tracking and supplier billing accuracy.

Reporting & Compliance

• Prepare monthly management accounts and statistical reports.
• Conduct month-end balancing and integrate revenue and stock cycles into the ledger.
• Process general ledger journals, including depreciation, accruals, and provisions.
• Prepare audit working papers and assist in annual audit coordination.

Statutory Submissions

• Ensure timely and accurate submission of: EMP201, EMP501, VAT201, and Provisional Tax.
• Ensure timely and accurate submission of COIDA documentation.
• Stay compliant with SARS and other regulatory bodies.

Ad Hoc Financial Duties

• Update and manage: BEE compliance data, NHN MIS site stats, Medical malpractice insurance documentation.
• Handle a high volume of daily emails (±800/month) and ongoing supplier/patient communications.

Requirements
Qualifications & Experience

• Degree in Accounting, Finance, or related field (SAIPA/SAICA articles advantageous).
• 5+ years’ experience in a financial manager or senior bookkeeping role.
• Strong experience with SAGE/Xero Accounting and SAGE Payroll/SimplePay.
• Experience with stock or inventory control systems, preferably in a healthcare setting.
• Advanced Excel skills (reconciliations, templates, reporting).
• Knowledge of Trimed or similar medical billing systems is a plus.
• Experience working in healthcare or high-volume service environments is advantageous.

Key Competencies

• Excellent attention to detail and accuracy.
• Strong time management and ability to meet multiple monthly deadlines.
• Clear and confident communication skills (verbal and written).
• Ability to handle large volumes of email and queries professionally.
• Independent, solution-oriented, and process-driven mindset.