Fleet Administrator at Southern Oil (Pty) Ltd

Responsibilities

Fleet Maintenance Coordination

• Schedule regular maintenance and repairs for all fleet assets.
• Maintain accurate records of all maintenance activities, including work orders, parts used, and services performed.
• Ensure all vehicles comply to safety and legal regulations.

Fleet Operations Support

• Monitor and track vehicle usage and performance metrics.
• Coordinate vehicle assignments and availability with departments to business requirement.
• Assist in the acquisition and disposal of fleet vehicles.
• Ensure neatness on vehicles

Documentation and Record-Keeping

• Maintain comprehensive records of each asset, including registration, insurance, maintenance history, fuel expenses, toll fees and mileage.
• Update and manage the fleet management software with accurate and up-to-date information.
• Track traffic violations, inspections and log books of each asset
• Provide daily feedback on asset status and weekly and monthly reporting on fleet assets

Regulatory Compliance

• Ensure all fleet activities comply with relevant laws, regulations, and company policies.
• Maintain records of inspections, licenses, and certifications required for fleet operation.

Inventory Management

• Manage inventory of spare parts and supplies needed for fleet maintenance.
• Coordinate with suppliers for the purchase of parts and services.

Cost Control and Budgeting

• Assist in the preparation and monitoring of the fleet maintenance budget.
• Track and report on maintenance expenses, fuel consumption, and other fleet-related costs.

Safety and Training

• Ensure that all fleet operations adhere to safety standards and best practices.
• Provide training and support to drivers on vehicle operation and safety protocols.

Customer Service

• Act as the primary point of contact for fleet-related inquiries and issues.
• Address driver concerns and vehicle-related problems promptly.

Health and Safety

• Enhance safety culture in daily meeting
• Enhance compliance with safety standards and regulations in all fleet assets.
• Report all safety incidents to superior
• Comply with safety policies and procedures
• Wear PPE (where applicable) at all times

Requirements

Qualification and Experience

• Matric
• 3 - 5 years previous relevant logistics or administration environment experience essential
• Qualification in logistics, business administration advantageous
• Fleet management experience is preferred