Foreclosures Legal Secretary at Pillangó Placements

• If you have more than 6 years’ hands-experience in foreclosure matters, with proven ability to independently manage Sale in Execution processes from attachment through to post-sale finalisation, we want to hear from you!
• A solid reputable legal firm in Pretoria (Far) East is looking for you if you are a highly organised, deadline driven, resilient and experienced Legal Secretary with proven, hands-on experience in managing the Sale in Execution process from attachment of immovable property through to finalisation of the sale outcome, without supervision.

REQUIREMENTS

Demonstrated ability to:

• Draft and issue Warrants of Attachment (Immovable Property)
• Draft Notices of Sale, Conditions of Sale, and all related sale documentation accurately and in compliance with court rules
• Ensure full legal and procedural compliance prior to sale, including service on all relevant parties

Proven experience in:

• Requesting and securing sale dates with Sheriff offices
• Managing and driving the sale preparation process within strict deadlines
• Placing and monitoring advertisements in compliance with statutory and court requirements
• Liaising effectively with Sheriffs, municipalities, managing agents, and other stakeholders

Ability to:

• Conduct thorough pre-sale checks, including verification of municipal accounts, levy statements, and compliance requirements
• Identify and resolve deficiencies or risks prior to sale
• Ensure all returns of service are obtained, reviewed, and correctly processed

Proven experience in managing:

• Sale outcomes (successful sale, provisional sale, cancellation, or no bid scenarios)
• Post-sale processes, including reporting, updating systems, and initiating further action where required

Experience handling:

• Sale cancellations, settlement negotiations, and alternative resolution processes (e.g. EasySell or payment arrangements)
• Repeat sale processes and reserve price considerations where applicable
• Ability to manage a high-volume portfolio of sale matters while maintaining accuracy, compliance, and strict turnaround times

Proven track record of:

• Working within SLA-driven environments
• Maintaining high levels of accuracy with minimal supervision or rework
• Proactively driving matters forward and escalating delays where necessary
• Strong experience working on CACS and SB Legal / CLF systems, including accurate and timeous updating of all required fields, notes, and milestones

SKILLS

• Excellent attention to detail (critical for sale compliance)
• Ability to work under strict deadlines and high pressure
• Strong administrative and organisational skills
• Prioritise urgent sale matters
• Identify risks before sales (e.g. missing documents, non-compliance)
• Strong communication skills (internal + external stakeholders)
• A dynamic and solutions-oriented mindset with sound problem-solving skills.
• Proven ability to forge and maintain strong interpersonal relationships across teams and stakeholders

TECHNICAL SKILLS

• Proficient in Microsoft Word, Excel, and Outlook.
• Working proficiency in CACS / SB Legal / CLF Legal is essential
• Experience with Ghost Practice or Lexpro preferred but not mandatory