Front Office Administrator Position (Airport Industria) at Mango5

• Are you a dynamic individual with a passion for organization and a flair for customer service? Mango5 is seeking a talented Front Office Administrator & Transport Co-Ordinator to join our vibrant team at our Airport Industria branch. As a pivotal member of our facilities department, you will play a crucial role in ensuring the smooth operation of our office through your impeccable administrative skills and proactive approach.

Requirements
KEY RESPONSIBILITIES:

FRONT OFFICE OPERATIONS:

• Operate the switchboard with finesse, managing incoming calls and communications effectively.
• Extend a warm welcome to visitors, new staff, suppliers, and contractors, ensuring their experience at Mango5 is professional and memorable.
• Coordinate meeting and training room bookings and ensure all arrangements are in place for productive gatherings.
• Receive deliveries and manage collections.

ADMINISTRATIVE SUPPORT:

• Handle various administrative and account-related tasks, including documentation handling (copying, scanning, printing, filing, shredding) and correspondence management meticulously.
• Assist in managing schedules and deadlines for our management team, ensuring efficiency in daily operations.

LOGISTICS AND COORDINATION:

• Efficiently coordinate staff transportation, ensuring timely and cost-effective routing.
• Keep clients informed of any transportation updates to maintain service reliability.
• Handle transport-related escalations with finesse, maintaining our high service standards.

FACILITY MANAGEMENT:

• Collaborate with the head of facilities to maintain our office space and equipment.
• Manage stock control and assist in organizing staff events and functions.
• Compiling induction packs, name tags, and access tags.
• Manage night shift cleaning staff and distribution of their stock.
• Arrange and manage general office access.
• Distribution of stationery.

EXPERIENCE AND QUALIFICATIONS:

• Matric/Grade 12 or equivalent qualification.
• A background in Transport and Logistics Management is advantageous.
• Minimum of 2 years of experience in Office Management or as an Office Administrator.
• Proficiency in Microsoft Office Suite.  Proficiency in Excel is a must.
• Clear criminal record.
• Own vehicle required. (You will need to travel to Century City when required)

KEY SKILLS:

• Excellent time management and punctuality.
• Exceptional interpersonal and communication skills.
• Strong problem-solving abilities and proactive mindset.
• Flexibility and self-motivation with a commitment to high standards.
• Trustworthiness, personal integrity, and confidentiality.
• Teamwork