Governance & Reporting Manager at South African National Biodiversity Institute

Position Purpose

• To drive and manage the implementation of Supply Chain Management (SCM) policies, governance processes and procedures, standards, legal compliance, risk and fraud management within TPT SCM.

Position Outputs
1. Strategic leadership of Compliance and Risk:

• Lead and manage the governance and reporting aspects within SCM.
• Lead and manage the Governance Specialists and the Risk, Compliance and Assurance Specialist within Supply Chain.

2. Management of Compliance and Risk Management Function:

• Managing and facilitating ongoing compliance to procurement controls and standards.
• Manage the fraud prevention or detection methodologies, strategies, processes within Supply Chain.
• Manage and conduct frequent compliance checks or mock audits on tenders issued to the market and / or contracts awarded to contractors within TPT Supply Chain to ensure readiness compliance to applicable legislations, Regulations, Acts etc. prior to Internal or External Audits being conducted.
• Manage and conduct internal compliance gateway reviews of the relevant tenders and contracts against the demand management, tender management, procure to pay, and contract management processes to ensure compliance to relevant legislations, Regulations, Acts, Supply Chain Control Framework etc., to ensure all relevant compliance risks are mitigated.
• Manage the development of Control Self Assessment (CSA) within Supply Chain in line with approved Controls Framework to ensure that all relevant Supply Chain compliance risks are well mitigated.
• Review and update the SCM risk register based on the control environment, mitigating actions and emerging conditions.
• Providing expert advice and oversight on iSCM compliance and risk management to the relevant procurement managers, Supply Chain team within TPT Supply Chain as well as other stakeholders within TPT.

3. Manage Key stakeholder relationships

• Provide training and awareness on the Supply Chain process to all relevant internal and external TPT stakeholders;
• Liaise with TIA team, External Auditors, Group Governance, National Treasury and other relevant stakeholders as and when required.
• Attend the Risk Management Team (RMT) meetings, Internal control Steering Committee (ICSC) meetings, Fraud Working Group (FWG), Corporate Governance, Group Governance COE, Supply Chain management meetings and any other Committees or meetings as required, to provide valuable inputs to support the business.
• PFMA champion for Supply Chain Management.

4. Functional leadership and management:

• Manage the process of ensuring that all Supply Chain Audit Issues’ corrective actions are implemented within agreed timelines by all relevant stakeholders.
• Enforce Governance, compliance and risk management in all aspects of Supply Chain process within TPT by monitoring BCCs, maintaining close integration and cooperation with all other functionalities in SCM
• Review submissions prior to them being submitted to National Treasury.

5. Capability development:

• Agree performance measures (SPOs), ongoing performance management, skills development and appraisal for direct reports.
• Implement succession planning.
• Drive the values and behaviours required to create a positive motivational culture in Transnet’s SCM arena, with specific reference to Governance, Risk and Compliance.

6. Develop and Manage Strategic Initiatives:

• Plan and resolve (through recommendations to the Senior Manager Governance, Risk & Contracts Management) resource constraints pertaining to staffing, information, systems or physical infrastructure.
• Manage and maintain DOA templates and process of establishing DOAs within the SCM environment.
• Develop and enforce proper controls (access, storage etc.) for the safeguarding of documents (electronic and hard copies) within the Supply Chain environment.
• Conduct the DOA framework workshops in creating training and awareness within Supply Chain and to enforce compliance to the Supply Chain DOA.
• Develop, implement, update, and monitor procurement process templates.

7. Reporting and Monitoring

• Manage the process of identifying and reporting on emerging risks or non-compliance issues pertaining to TPT SCM.
• Standardise procurement reporting across all regions - encompassing a wide range of activities, such as process review, gap analysis, redesign, standardization, integration and alignment.
• Serve as a custodian of TPT SCM’s information repository, reporting and performance management.
• Provide relevant reports, presentations, feedback pertaining to Supply Chain risk and compliance to the relevant governance committees such as ICSC, Fraud Working Group, RMT etc.
• Highlight to the relevant Procurement managers and senior managers within Supply Chain, the achievement of compliance and risk mitigation targets on a monthly, quarterly and annual basis.
• Monitor and report and sign off on all potential and / or actual PFMA violations to the internal controls unit / team and / or ICSC, as well as provide relevant corrective actions for the relevant potential and actual PFMA violations.
• Manage and monitor risk management, audit, and control compliance plan (CCP) action plans.
• Preparing the following Monthly reports: Heatmap, Exco, Contract Management.

8. Other responsibilities

• Perform relevant ad-hoc functions as requested by the Senior Manager: Governance, risk and compliance and / or the CPO.

Qualifications and Experience

• Bachelor’s Degree/ B Tech in Supply Chain Management/ Legal /Commercial 
• A minimum of 6 – 8 years’ experience in a Legal/Governance or Supply Chain Management role. OR 
• Relevant qualification (NQF 6) 
• 8 yrs relevant and solid experience with at least 3 yrs at managerial level or specialist experience.