Head Of Program Management at The Biovac Institute

Job Purpose

• Ensure that the Biovac project portfolio is successfully scoped, executed, and documented in line with the organisation’s strategic and operational objectives.

Key Duties & Responsibilities

Primary Responsibilities:

• Managing the Project Management Office and provide support to individual project managers.
• Direct Project Management of some of the major projects
• Development and presentation of project business cases
• Prioritisation of projects in conjunction with Executive Management
• Custodian of the Project Management methodology and standards.
• Stakeholder relationship management between Biovac and partners including tech transfer partners and technical and project consultants and partners.
• Manage the operational excellence function to achieve agreed outputs.
• Balance and manage inter-dependencies between projects.
• Negotiating with operational heads for required resources once a project has been approved.
• Ensuring resource allocation is driven by the relative project priorities.
• Provide strategic support to ensure inter-departmental synergies and behaviour within a comprehensive programme management governance framework.
• Implementing and managing changes and interventions to ensure project goals are achieved.
• Procure contingency resource(s) as and when required for large infrastructure or specific technical projects.
• Continually strive to deliver solutions through teamwork that ensures continuous improvement through innovative solutions.
• Active guidance, coaching, and mentoring of departmental staff.
• Ensure compliance in accordance with the Medicines and Related Substances Act 101 of 1965 and the Pharmacy Act 53 of 1974, and the organization’s policies, procedures, and other applicable laws.
• Continuously build and support a sound quality assurance culture aligned to cGMP within Biovac.

Technical Competencies required to perform this aspect of the role:

• Project Management
• Technical Manufacturing Management
• Resource & Capacity Planning & Management
• South African Labour Legislation
• Coaching & Mentoring of peers & staff
• Processes Development and Review
• Intermediate proficiency in Microsoft Word, Excel, Power point and Project.
• Technical Report Writing
• Operational Costing & Budgeting
• Coaching & Mentoring of peers & staff
• cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. SAHPRA and WHO
• Total Quality Management & Quality Management Systems
• Data development, trending & reporting

Experience & industry accreditation/ knowledge

Required:

• At least 10 years’ experience in vaccine / biotech /pharma industry or equivalent.
• At least 10 years’ project management experience.
• At least 5 years’ experience at middle to senior management level.
• Demonstrated experience is scoping and executing multiple technical projects.
• Experience in quality and regulatory compliance within a cGMP facility.
• Experience in business and operational planning.
• Knowledge and proven implementation of change management principles.
• Participation in developing a departmental budget and monitoring expenditures for multiple projects & funding sources.

Preferred:

• Experience in managing a Programme management office would be preferable including experience with the following aspects.
• Experience in develop project management strategy and framework
• Develop PM processes & procedures based on proven methodology
• Develop PM norms and standards in line with pharmaceutical industry
• Establish, implement PM tools and techniques (systems)
• Working knowledge of Pharmaceutical Manufacturing related legislation
• Experience in aseptic (sterile) manufacturing
• Experience in having faced successfully local and/ or international quality audits.
• Experience in general business management within a commercial environment.

Qualifications

Required:

• University Graduate in appropriate applied technical area, Chemistry, Biochemistry, Engineering.

Preferred:

• Engineering graduate
• Internationally recognized Project management qualification such as PMI or Prince 2
• Recognition is given to Prior Learning and practical experience.

Other Requirements

• Own reliable transport