Health & Safety Officer - Sandton at Growthpoint Properties

Job Purpose

Health & Safety:

• To monitor and control the health and safety compliance and related laws and regulations for Growthpoint. To promote safety training and awareness across the organisation. Advise Executive Management on laws and regulations related to health and safety. Develop health & safety policies and procedures to standardise health and safety activities. Maintain health and safety records and analyse and report data for decision making process by executive management.

Insurance:

• To coordinate and facilitate insurance claims process across the organisation. To build relationships with insurance brokers, insurers and the business and communicate effectively with the relevant stakeholders. To ensure compliance with the insurance claims process as detailed in Growthpoint Insurance Manual. To conduct internal and external building surveys, prepare findings report and share with business. To handle and follow up on claims queries, general enquiries as well as building surveys’ findings. To review insurance policies at renewal stage and ensure necessary amendments are made. To assist the business with the processing and allocation of the recoveries and settlements.

Role Location

• Growthpoint Head Office in Sandton, Johannesburg.

Working Conditions

• Hybrid working environment.
• Ability to work after hours and on weekends when required.
• Travelling nationally.

Reporting Manager

• The Health and Safety Officer reports to the Head of Risk Management and Compliance.

Direct Subordinates

• No direct subordinates.

Budget Responsibility

• No budget responsibility.

Duties and responsibilities

Health and Safety

• Monitor and control health and safety compliance in the organization as per the relevant laws and regulations.
• Monitor and control health and safety compliance as per Growthpoint's policies and procedures.
• Advise the board and executive management on laws and regulations related to health and safety.
• Develop and establish health and safety policies and procedures for the organisation.
• Carry out health and safety inspections and internal audits to provide assurance to executive management and board.
• Ensure that business has developed and implemented preventive measures and mitigating controls to address the health and safety inspection findings.
• Investigate and report accidents and near misses to executive management with actions taken to mitigate the events identified.
• Keep records of all health and safety events, training and drills.
• Conduct and coordinate training of employees on health and safety related issues assisted by HR Learning and Development.
• Ensure that Growthpoint has Health and Safety Management System to coordinate and manage health and safety activities across the organisation.

Insurance

• Assist the business with registering first claims and 3rd party claims with AON and liaising with Assessors.
• Review insurance claims for eligibility, irregularities, accuracy, and completeness and requests additional information, where necessary. Follow up on the claims submitted to AON and provide feedback to the business. Accurate & timeous communication and relationship building with insurance brokers, insurers and the business. Ensure compliance with the insurance claims process as detailed in Growthpoint Insurance Manual. Conduct internal building inspections, prepare findings report and share with business. Handle and follow up on claims queries, general enquiries as well as building surveys’ findings. Review insurance policies at renewal stage and ensuring necessary amendments are made. Assist the business with the processing and allocation of the recoveries and settlements.
• Maintain updated records and prepare required reports for reporting to executive management and Risk Management Committee.
• Understand and monitor Growthpoint insurance programme, insurance policies, and procedures, insurance investigation and litigation management, resolution & outcome management and the delivery of insurance information.

Requirements
Experience

Minimum

• Minimum of 3 years’ industry related experience and sound knowledge of health and safety.
• Working knowledge of laws and regulations relating to the environment and workplace health and safety.
• Working knowledge of emergency and safety procedures.
• Sound knowledge of short-term insurance.
• Ability to work under pressure and prioritise work according to need and urgency.
• Experience in MS Word, MS Excel, PowerPoint and Outlook.

Advantageous

• 10+ years’ experience in a similar function/property industry.
• Strong communication skills.

Qualifications

Minimum

• NQF Level 7 (Diploma or Degree in Health & Safety).

Advantageous

• Diploma or Degree in Insurance Management.

Professional Registrations/Associations

• South African Institute of Occupational Safety and Health Membership.

Competencies

• Excellent verbal and written communication skills.
• Advanced Microsoft package (Excel) skill/s.
• Strong interpersonal skills.
• Strong presentation skills.
• Strong organizational abilities and accuracy.
• Attention to detail.
• Must have a valid driver’s license and own vehicle. Personal Attributes
• Must have high levels of self-motivation.
• Professional team player.
• Intelligent self-starter who shows initiative and has the ability to work autonomously/ with little guidance.
• Flexible and adaptable with an ability to multitask.
• Hard worker who works well under pressure and is deadline focused and results driven.
• Assertive and tenacious.
• Ability to handle criticism and thrive in an environment that is constantly changing.

Generic Accountabilities

Networking and Relationship Building

• Foster and sustain effective working relationships and rapport with the business, health and safety regulators, insurance brokers and insurers to provide operational effectiveness of the insurance claims process and health and safety process as well as the general support of claims management strategies.

Capability Development

• Drive and sustain capabilities required to achieve high performance delivery to ensure internalization of the right capabilities in executing the job.

Business Code of Conduct, POPI, and OHAS Act

• Communicate, interpret and champion the execution of Growthpoint's Health & Safety policies and provisions of the Business Code of Conduct, Protection of Personal Information (POPI) and Occupational Health and Safety Act (OHAS Act), and undertake appropriate mitigation and/or intervention programmes to safeguard business operations and staff and maintain industrial harmony.

Good Governance

• Enforce the implementation of applicable Growthpoint procedures and guidelines and affect the compliance to statutory and legislative requirements to ensure conformance to the established Business Code of Conduct to safeguard Growthpoint’s interest, image, and reputation.

Mindset, Behaviour and Culture

• Develop and implement distinctive mindset, behaviour, and culture to achieve high work performance by adoption and implementation of value interventions, tools and methodologies to promote and instil high sense of commitment, ownership, integrity and loyalty that will contribute to operational excellence.