Hospital Secretary at Clinix Health Group (Pty) Ltd

JOB SUMMARY

• Accountable for providing efficient and professional secretarial and administrative support to the hospital Manager. While ensuring the smooth coordination of daily administrative activities.
• The role requires an organized and proactive individual who can effectively manage confidential information, coordinate communications and support the Hospital Manager in maintaining efficient hospital operations.

REQUIREMENTS

Minimum Qualifications

• Secretarial / Office Administration qualification.

Minimum Experience

• 3 Years experience in similar environment
• Previous experience in hospital environment is advantageous.

Key Competencies

• Hospital operations
• Hospital legislation
• Secretarial functions
• Computer literacy
• Interpersonal skills
• Conflict management

DELIVERABLES

• Coordinate calendars, arrange meetings and make bookings for the hospital manager
• Prepare correspondence as and when required
• Schedule meetings (appointments) and ensure that all the necessary documentation is available
• Coordinate and organise hospital events as required
• Attend meetings and take accurate minutes
• Collate documentation and reports for the Hospital Manager
• Effectively manage and drive all hospital meetings and forums
• Ensure the accurate filing of documentations such as:
• Hospital Contracts and Legal documents
• DOH correspondence and inspections
• Hospital audit results
• Completion of ad-hoc and administrative duties as requested by the Hospital Manager
• Coordinate the servicing and repair of office equipment