HR Administration Intern at Thales

• In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Filing & Administration:

• Responsible for accurately filing HR, employee records (hardcopy and electronic).
• Responsible for monthly internal audit checks on personnel files
• Responsible for updating the Organogram on a monthly basis
• Assist with monthly reporting in relevant HR sections 
• Setting up meetings for Company Townhalls (Imbizo)
• Assist with uploading of documents on the IMS Portal 

ERP System Support

• Creating purchase requisitions on Oracle 
• Creating and terminating employees on SAP
• Updating banking details on SAP

HR Support

• Responsible to coordinate employee wellness programs
• Assist with school fee / bursary applications 
• Providing support to the HR team on defined HR operations and projects, including but not limited to: 
• recruitment – preparing interview packs, posting of non-senior vacancies, setting up appointments, assist with screening, conducting the MIE reference checks, engagement on pre-appointment requirements.  
• Assist with year-round audits

Pre-boarding / Onboarding / Offboarding

• Contact prospective employees, arrange interviews
• Ensure employment application forms are completed
• Set up / maintain and follow-up on the probationary documentation / interviews.
• On-boarding - Preparing contracts and on-boarding packs as well as assisting with the induction of new staff. 
• Induction of new employees 
• Set up exit interviews
• Administer the terminations process and ensure sign-off by all identified stakeholders. 
• Ensure that all company property is returned on employee exit.

Training

• Assist with arranging training for all employees (scheduling, documentation, etc.), ensure payments are processed timeously and responsible for all training documentation and recordkeeping.  
• Co-ordination of the on-site training events
• Committees, meetings & forums – assist with co-ordination and arrangement of HR meetings, HR events and HR committees, responsible for minute taking of HR meetings. 
• Providing overall support in special HR projects

Ad Hoc

• Assist with any other HR function/ task as it arises.

HSE RESPONSIBILITIES

• Ensure both your own safety and the safety of others at all times.
• Maintain an active role in achieving the objectives and adhering to the HSE Thales Policy
• Comply with local HSE laws and legislation.
• To use safety equipment (including PPE) as required and intended.
• Lead by example and actively encourage departments to look at ways to conserve water & energy, minimise the generation of waste, and encourage recycling.
• Every one within Thales has the right to stop work if they believe that their activities may affect their health and safety or that of others. In this circumstance, such conditions must be reported immediately to their line manager and the HSE department.