HR Adminitrator at De Beer Intellectual Property Attorneys

Job Description:
As an HR Administrator you will provide efficient administrative, and logistical support to the VUP (Venetia Underground Project) Ramp Up Recruitment Project team according to specified requirements and sound administrative practice.

Your role will include but not limited to:

• Complete Request for Recruitment forms
• Coordinate and send through the Person Job Specification and Duff Scott forms to Occupation Health team and Line manager for approval
• Arrange medical appointments for candidates with  relevant medical center
• Book accommodation for candidates on the Concur system
• Manage  bookings for position relevant assessments (e.g. VTS assessments)
• Liaise logistic arrangement details with candidates, keeping them abreast with any updates/changes to these arrangements (medical, accommodation, assessments)
• Prepare offer letters, arrange for signatures internally and assist with ensuring all supporting documentation is in place prior to offer being made
• Send all relevant documents to the candidate e.g. offer letter, sign-on documentation
• Arrange on-site Covid screening, security, medical for new employees and manage bookings of site accommodation where applicable
• Update recruitment agency spreadsheet by collecting data from HR Project team
• Assist in scheduling necessary meetings for HR project team
• Process travel/expense claim reimbursements through Concur in conjunction with Finance teams  
• Coordinate additional VUP Administration tasks as and when required

PLEASE NOTE:  That candidates from local area (Musina) will be given preference and as this is a 12 Months Fixed Term Contract. 

Qualifications:

• Grade 12 certificate
• Relevant Diploma/Degree in Human Resources Management

Additional requirements:

• 2- 3 year’s work experience as a Recruitment Coordinator, HR administrator, or similar roles
• SAP and MS Excel experience
• Experience in database management, stakeholder engagement and liaising with third part suppliers on Assessments, Medicals etc
• Manage communications with effectively and have excellent report writing skills
• Experience in administrative support, travel arrangements

Additional information:
Who We Are:

Venetia Mine – South Africa

De Beers Group is a company with a rich history and a sparkling future.

• Since 1888 our experts have searched the world for nature’s most precious gem. Our diamonds bring beauty to the world. But we think they can do so much more. We want our diamonds, and our business, to make life brilliant – for our people, our customers, and the world around us.
• Venetia Mine is part of De Beers Group Managed Operations Business which integrates mines, operations and support functions in the De Beers Group producer countries of Canada and South Africa to shape a safe, sustainable future for De Beers Group’s people, shareholders, communities and partners.