HR Specialist - Witbank at Samancor Chrome

PURPOSE OF THE JOB:

• To provide the company with best practices regarding Human Resource Development initiatives and to assist with the implementation thereof
• To ensure legal compliance and reporting in all Human Resources Development activities
• To assist with the development and implementation of Human Resources Development strategies on behalf of the company
• To identify and provide Samancor Ferrometals with relevant Human Resources interventions which will assist the organisation to attain its objectives

JOB RESPONSIBILITIES:

Safety, Health, Environment and Quality:

• Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual  risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Process through effective use of the Toolbox
• Utilise the Information Management System (IMS) to initiate, investigate and report SHEQ status

Customer Relations:

• Maintain and improve relationships with key stakeholders
• Measure customer satisfaction within a business unit and recommend corrective action
• Ensure customer satisfaction

Suppliers Relations:

• Maintain and improve relationships with key suppliers and stakeholders

BUSINESS PROCESSES:

Policies and Procedures

• Provide Samancor Ferrometals/ Ferroveld with HR Processes and Procedure documentation
• Ensure efficient application of all Samancor HR Policies and Samancor Standards
• Implement HR Policies, Procedures, Standards, Protocols, Work Instructions, Codes of Practice, etc. within Samancor Chrome Ferrometals 

Employee Benefits:

• Provide Samancor Ferrometals/Ferroveld with benchmarked employee benefits processes and procedure documentation
• Manage the liaison with External Service Providers regarding employee benefits
• Manage the administration of  data, systems, payments and provide advice related to benefits:
• Ensure efficient application of Group Life Cover, Group Accident Cover, Motor Vehicle Schemes, Relocation, Medical Aid, UIF, Retirement Funds, Disability Claims, Severance Packages, Advise on Package Structuring (Package Modelling, Motor Vehicle & Housing)
• Prepare monthly reporting on Employee Benefits and application thereof 

 Legislation:

• Comply with the Legislation (BCEA, Labour Relations Act, EE Act, Skills Development Act, POPIA, etc.)
• Provide information and advice regarding legislation that may impact employment issues. 

 Medical Aid Schemes & Retirement Funds:

• Liaise and administrate processes between the company and Service Providers
• Handle and resolve all queries for Samancor Chrome Ferrometals

 Remuneration

• Implement and maintain appropriate remuneration strategies
• Provide Samancor Ferrometals/Ferroveld with benchmarked remuneration processes and procedure documentation
• Manage and implement all salary models and remuneration principles
• Maintain employee data related to remuneration
• Perform salary surveys & recommendations on request
• Perform continuous audits on salaries information to ensure correctness, alignment, and parity
• Develop suitable salary models and structures
• Implement yearly and ad hoc increases
• Implement yearly and ad hoc changes to employee benefits
• Maintain a high level of accuracy, detail and confidentiality regarding remuneration and advise the company on how to maintain related standards

 Organisational Structures:

• Maintain and Update Master data for the Samancor Chrome Ferrometals employees and E-band Managers on SAP
• Liaise with the Finance Department regarding cost centres changes
• Maintain and update Organisational Structures on SAP

 Employee Retention:

• Compile employee turnover statistics and make recommendations to management on findings
• Compile employee engagement analyses and make recommendations to management on findings
• Implement employee retention initiatives

 Job Evaluation:

• Manage the grading of new Job Profiles and regrading of existing Job Profiles as required
• Manage the updating and maintenance of Job Profiles
• Consult with stakeholders on job profiles

 Recruitment and Selection:

• Provide Samancor Ferrometals/Ferroveld with benchmarked recruitment processes and procedure documentation
• Facilitate and conduct interviews for all D & E band employees
• Process letter of appointment/regret letters for all D & E band employees
• File appropriate documentation
• Sign on all D & E band employees
• Process induction forms and submit to Service Providers
• Set up and maintain databases for critical D & E band positions
• Prepare reports on recruitment and selection
• Apply Employment Equity principles in recruitment and selection
• Prepare reports on Employment Equity and make recommendations to management
• Assist with any other recruitment and selection processes as requested.

 Induction and Exit process:

• Arrange pre-employment medical examinations through Service Provider for new D & E band employees
• Coordinate and arrange the induction and on boarding of all new D & E band employees into the workplace
• Arrange relocation and upset allowance (if applicable) for new D & E band employees
• Prepare and conduct exit interviews and report findings for D & E band employees
• Administer the employee exit processes for D & E band employees
• Liaise with Service Providers

 HR Administration:

• Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
• Ensure completion of all necessary documentation on termination of employee’s service (Exit Medical, Record of Service, UIF Card etc.)
• Monitor annual executive medicals in conjunction with the SHEQ Department
• Establish, maintain and chair any related committee
• Manage service providers as allocated
• Maintain all employee contract information
• Prepare for internal and external audits
• Liaise with auditors and put measures in place to prevent and/or address audit findings
• Compile and control the budget

Reporting

• Compile Business Unit related monthly reports as requested
• Compile and submit all legal and legislative reports as required by various institutions
• Keep records of submitted reports for audit purposes
• Liaise with internal and external stakeholders on reporting
• Report on KPI’s and Strategy implementation
• Keep stakeholders and management informed of all progress, deviations, statuses, risk factors and any other aspects requiring reporting.

GROWTH:

HR Benchmarking:

• Benchmark Employment and HR(D) practices against the external market, as requested
• Research alternative HR systems and processes and make recommendations
• Manage continuous improvement through operation excellence

WORKPLACE COMPETENCIES:

Knowledge:

HR Legislation:

•  Demonstrate and apply an understanding of all applicable HR and HRD Legislations eg:
• Basic Conditions of Employment Act (Act 75 of 1997), Labour Relations Act, POPIA and Skills Development Act.

Knowledge and Application of:

• Remuneration Principles
• Employee benefits and the application thereof
• Employment Equity
• Paterson Grading System
• Recruitment best practices
• Targeted Selection
• Training principles eg: Learning Organisation, Andragogy, facilitation skills, Training Material Development Skills

Skills:

• Project Management Skills
• Business Communication Skills
• Time Management
• Accuracy and detail
• Decision making
• Numerical skills
• Collaboration

General:

• HR Policies and procedures
• SAP and any other HR electronic systems
• MS Office
• E - Recruitment

Requirements

MINIMUM QUALIFICATION AND EXPERIENCE:

• Degree or National Diploma in a Human Resources related field.
• 4 years relevant experience.