HSE Specialist at Bidvest Facilities Management

ROLE PURPOSE

The Compliance Specialist is a catalyst for continuous improvement and the instilling of a Health, Safety and Quality culture through the creation of awareness and the provision of training, the conducting of business audits and other monitoring and measuring activities and the rendering of implementation and other support to Bidvest Facilities Management, its subsidiaries and suppliers.

The responsibilities of Compliance Specialists in Bidvest Facilities Management can be summarized as follows:

• To ensure that an IMS (SHEQR System) is established that facilitates the business’s compliance with statutory requirements, ISO standards and the client’s constantly increasing demand for safe working practices on operational level.
•  To continually improve the SHE System by measuring the SHE Performance of all contracts and providing feedback to the Section 16.1 and Section 16.2 appointments on the status of IMS and legal compliance on corporate and operational (workplace) level.

MAIN OUTPUTS

• Establish and set IMS (Integrated Management System) standards for the business to work towards and to achieve.
• Implement various client based standards where required.
• Conduct Integrated Management System (ISO9001, ISO14001, OHSAS 18001, ISO 31001) and Legal Audits objectively
• Facilitate Management Reviews in conjunction with the Executives SHEQ & Compliance Manager
• Facilitate work / training sessions to transfer IMS (Integrated Management System) knowledge and to action corrective actions for addressing business risks.
• Establish a platform for Customer audits, conduct and / or support customer audits and action customer concerns.
• Manage, Monitor and Verify Preventative and Corrective Actions
• Continuously assist to improve the IMS(Integrated Management System)
• Provide document – and record management system and administration support
• Conduct / assist with accident and incident investigations when required, determine probable causes and make recommendations for corrective action.
• Ensuring that risk assessments are carried out and that Health, Safety and Environmental Plans are adhered to.
• Ensure that safe work methodologies are developed and implemented, and approved when required
• Ensuring that all third party/ Bidvest FM SHE files are sufficient/ fit for purpose and approved by Management.
• Attend HSE Committee meetings and conduct site visits as may be required by the client
• Ensuring that task observations, workplace and IMS (Integrated Management System) Self-Assessment Audits are conducted on a regular basis and that corrective actions are executed.
• Evaluate/ Manage vendors for Health and Safety Compliance and report results of evaluation.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Preferably Tertiary qualifications which may include some of the following:
• Any three-year technical tertiary qualification
• Quality Management Qualification
• Health & Safety Management Qualification
• Environmental Management Qualification
• Risk Management Qualification
• Business administration and knowledge management
• Quality and Environmental Management System Auditing
• SAIOSH – this is an advantages to be registered but not a current requirement of Bidvest Facilities Management
• Valid SA Driver’s License
• Planning experience and understanding of business processes
• 3 years’ experience of SHEQ Management
• 3 years’ experience in conducting improvement studies / investigations applying problem solving and improvement methodologies
• Excellent knowledge of the IMS; Document Management System Training; ISO 9001, ISO 14001, ISO 45001, ISO 31001 QMS / EMS System Auditing; Documentation and Record Control knowledge; Knowledge of the Facilities Management domain; Relevant Regulatory / SANS standards Knowledge; SAMTRAC;
• Microsoft Office (Intermediate), SAP (RIMS, IOD, Vendor Non-Conformance System) Knowledge
• Knowledge of OHS Act & Regulations; Incident Investigation Training; Health, Safety & Environmental Risk Assessment; Environmental Legislation

FUNDAMENTAL COMPETENCIES

• Supervisory Skills
• Motivating others
• Talent Management Empowering
• Time Management
• Customer Focus / orientated
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting / Flexibility
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Listening Skills