Imports and Exports Controller at Kontak Recruitment

• Seeking a detail-oriented and experienced Imports and Exports Controller to coordinate and manage international shipments within the industrial machinery and components sector.
• This role will be responsible for overseeing all import and export logistics, ensuring compliance with international trade regulations, accurate documentation, cost control, and on-time delivery of goods.
• The successful candidate must have strong experience working with freight forwarders, customs brokers, and international shipping documentation, as well as managing transactions in USD and ZAR currencies.

Minimum Requirements:

• Diploma or Degree in Logistics, Supply Chain Management, International Trade, or Freight Forwarding (essential)
• Minimum 2 years’ experience as an Imports & Exports Controller or Coordinator
• Experience managing international shipments and logistics coordination
• Knowledge of customs clearance processes and tariff codes
• Experience working with freight forwarders and clearing agents
• Strong understanding of shipping documentation including Bills of Lading, Air Waybills, Commercial Invoices, and Packing Lists
• Experience processing transactions in USD and ZAR currencies
• Experience working with Sage (essential)
• Strong working knowledge of Microsoft Excel

Duties and Responsibilities:
Import & Export Coordination

• Coordinate all air, sea, and road import and export shipments.
• Arrange bookings with freight forwarders and shipping lines to ensure efficient transport of goods.
• Track shipments and provide regular status updates to internal stakeholders.

Shipping Documentation & Compliance

• Prepare and process international shipping documentation including Commercial Invoices, Packing Lists, Bills of Lading / Air Waybills, and Certificates of Origin.
• Ensure compliance with international trade regulations, tariff classifications, and customs requirements.
• Work closely with customs brokers to ensure efficient cargo clearance.

Freight & Cost Management

• Request, compare, and evaluate freight quotations from suppliers and logistics partners.
• Monitor duties, VAT, clearing charges, and overall shipping costs.
• Verify freight, shipping, and clearing invoices to ensure cost accuracy.

Supplier & Logistics Coordination

• Liaise with suppliers, freight forwarders, clearing agents, and transport providers to ensure smooth shipment processes.
• Resolve shipment delays, damages, or discrepancies in a timely manner.

Reporting & Administration

• Maintain accurate shipment records and logistics documentation.
• Provide reporting on shipments, freight costs, and logistics performance.
• Support operational teams with logistics planning and coordination.