Invoice Clerk at DHL Supply Chain

Key Responsibilities

• Manual handling.
• Working in a team environment.
• Ensuring safety in the workplace.
• Processing paperwork and maintaining records & reporting.
• Performing financial functions for order entry.
• Creating purchase orders on Oracle.
• Verifying and matching invoices to purchases, resolving discrepancies.
• Processing purchase order discrepancies on Oracle.
• Processing invoices from suppliers on the Oracle financial system.
• Printing Oracle purchase order summary and following up on clearing it.
• Preparing documentation for Shared Service Centre for capture and processing.
• Checking PODs once received and ensuring all paperwork is complete for customer invoices.
• Invoicing per client/customer requirements.
• Compiling necessary revenue accruals on month-end for accountant.
• Making sure invoices reach customers timely for cash flow management.
• Following up on payments to manage debtor aging.
• Customer account management.
• Responding to customer queries in a timely manner.
• Assisting with onboarding new Customers and Suppliers, compiling relevant documentation for new accounts.
• Filing finance documentation.
• Updating daily accounts expenditure file.
• Handling supplier queries.
• Assisting with weekly/monthly expenditure analysis.
• Collating data and analysing consumable information for usage and budget purposes.
• Providing support to management/accountant on financial and operational issues and reporting.
• Identifying, labelling, and verifying assets on site versus asset registers.
• Performing other administrative duties and ad-hoc requirements as needed.
• Operating IT systems as required.
• Working in a physically demanding environment and meeting deadlines & KPIs.

Qualifications & Experience

• Matric – Essential.
• Administration Certificate or equivalent.
• Accounting Package certificate.
• +/- 3 years of Finance and Admin experience.
• Ability to follow work procedures and safety rules.
• Ability to read, understand, and follow directions/instructions.
• Ability to count accurately and perform simple math calculations.
• Must be prepared to complete tasks before leaving for home or taking tea/lunch breaks.
• Proficiency in Windows, E-mail, and accounting package.
• Computer literate in MS Office package and Microsoft Outlook e-mail package.
• Experience with Excel pivot tables and formulas.
• Experience with Oracle accounting module (requirement).