Job Openings at DHL Supply Chain

Key Tasks

• Develop and implement country Security and BCM standards, policies and Security & BCM programs in line with regional standards and DHL and Global requirements.
• Manage and review investigative Security & BCM related incidents within area of responsibility and report metrics, trends and root causes to line management.
• Ensure roll-out in country of risk assessments, audit and training programmes.
• Ensure holistic view of costs and costs control between business and main budgets and Loss & Recovery statements.
• Ensure customer value through optimised Security & BCM performance.
• Manage investigations into theft, fraud and DHL Policy breaches, coordinating with law enforcement agencies where necessary.
• Active participation in local business and Security/BCM networks to stay informed about trends and best practices.
• Continuous improvement of processes and the knowledge/implementation of relevant technologies and infrastructure.
• Support implementation of business projects, project planning, Security & BCM solutions and costing/raising of new or existing sites.
• Balance short-term and long-term priorities involving team and/or other functions or business units.

Key Accountabilities

• Achieve DP DHL Security & BCM standards and cooperation of DSC country management for successful roll-out.
• Reduce losses and security incidents and security-related claims.
• Identify BCM risk levels and gaps and identify corrective action progress reported.
• Cost efficiency and resource optimisation.
• Positive customer feedback and Security/BCM seen as a business differentiator.

Responsibilities

Customer

• Manage customer complaints regarding security incident and BCM concerns.
• Assist/advice local customers on Security & BCM issues and measures.
• Provide Security & BCM advice/assistance to country sales and business management.
• Provide support to regional Security & BCM management and local business/Champions.
• Provide monthly metrics on Security & BCM events, programs and projects to management.

Stakeholder

• Develop relationship with law enforcement and legal and regulatory bodies.
• Develop and maintain relationships with site management and operations personnel in the area of responsibility.
• Develop relationship with country management to promote Security & BCM as added value.
• Develop relationships with other BU security management and regional, global teams.
• Relationships with sales organisation.

Process

• Security & BCM documented, developed and implement processes and procedures; maintain program integrity.
• Risk classification, assessment and audit programme active for the country.
• Security & BCM awareness and Security & BCM training programmes implemented.
• Security incident reporting, investigation and trend analysis.
• Processes in place for implementation of Security & BCM standards with sub-contractors and any new projects.
• Assist on installation/procurement of any technical security equipment for upgrade of new builds.
• Develop and maintain evacuation plans for the cluster; train and maintain awareness with plan participants.
• Ensure team understand Security & BCM policies and procedures, including those pertaining to evacuation.
• Ensure team are aware of the strategy, direction and priorities of the department.

People Management

• Ensure continuous development of team members (if applicable).
• Support Region and/or Cluster Head of Security & BCM on specific and project requirements and KKO.
• Develop, maintain and support country Security Nominees/BCM Champions roles.

Qualifications & Experience

Education:

• Relevant academic qualifications (BA/BSc level or higher) in Security, Criminology, Risk Management/Analysis, Business Continuity, or another relevant field.
• Relevant certification in Security achieved through professional bodies.
• Business Continuity Management (BCM) certification from a recognised awarding body such as CBCI, BTEC, or an equivalent qualification is highly desirable.
• Strong analytical skills, with experience in Excel or Power BI, including analytical thinking and problem-solving capabilities.

Experience:

• Preference for a minimum of 5 years’ experience in a similar division.
• Working experience in managing indirect team members across various countries.
• 3–5 years’ experience in multi-country security management, with a minimum of 1–2 years in the logistics field.
• Preference for a minimum of 2 years within Supply Chain, Logistics, or Transportation Security.
• Good knowledge of Supply Chain (warehousing and transport) business operational procedures.
• Working experience in project management.
• Working experience in managing location-specific risks and incidents (e.g., riots, industrial strikes, hijackings).
• High level of investigative skills and understanding of criminal and labour law, with the ability to apply knowledge during investigations and hearings.
• Adaptive ideas and approaches that encourage teamwork internally and externally.
• Knowledge of available local Security and Health & Safety technologies and infrastructure, and the ability to integrate them effectively into DHL’s Security and Health & Safety framework.
• Preference for at least 5 years’ experience and in-country or regional (Africa) knowledge.

go to method of application »

Key areas of responsibility include:

• Daily Dispatch and Operations Planning: Assist with planning daily loads, coordinating vehicle assignments, and optimizing routes to ensure cost-efficiency.
• Driver Management and Communication: Serve as the primary point of contact for drivers to provide instructions, troubleshoot issues, and monitor performance.
• Tracking and Monitoring (Track & Trace): Monitor vehicle locations in real-time using GPS systems to ensure on-time deliveries/collections and manage exceptions.
• Transport Documentation and Administration: Collect, verify, and file Proof of Delivery (PODs) and other documentation, such as loading notes, and maintain accurate electronic records.
• Customer Service and Communication: Communicate proactively with clients regarding shipment status, delays, and ETA updates.
• Compliance and Safety: Ensure that all vehicles and drivers comply with company policies, roadworthiness requirements, and legal safety regulations.
• Deviation and Issue Management: Identify and resolve operational disruptions, such as breakdowns, accidents, or delays.
• Reporting: Prepare daily reports on load performance, vehicle utilization, and fuel usage for management review.

Qualifications

• Matric
• Degree/ Diploma in Logistics/ Transport Management (advantageous).

Experience

• 1-3 years’ experience in transport/ logistics environment

go to method of application »

Key Responsibilities

• Manual handling.
• Working in a team environment.
• Ensuring safety in the workplace.
• Processing paperwork and maintaining records & reporting.
• Performing financial functions for order entry.
• Creating purchase orders on Oracle.
• Verifying and matching invoices to purchases, resolving discrepancies.
• Processing purchase order discrepancies on Oracle.
• Processing invoices from suppliers on the Oracle financial system.
• Printing Oracle purchase order summary and following up on clearing it.
• Preparing documentation for Shared Service Centre for capture and processing.
• Checking PODs once received and ensuring all paperwork is complete for customer invoices.
• Invoicing per client/customer requirements.
• Compiling necessary revenue accruals on month-end for accountant.
• Making sure invoices reach customers timely for cash flow management.
• Following up on payments to manage debtor aging.
• Customer account management.
• Responding to customer queries in a timely manner.
• Assisting with onboarding new Customers and Suppliers, compiling relevant documentation for new accounts.
• Filing finance documentation.
• Updating daily accounts expenditure file.
• Handling supplier queries.
• Assisting with weekly/monthly expenditure analysis.
• Collating data and analysing consumable information for usage and budget purposes.
• Providing support to management/accountant on financial and operational issues and reporting.
• Identifying, labelling, and verifying assets on site versus asset registers.
• Performing other administrative duties and ad-hoc requirements as needed.
• Operating IT systems as required.
• Working in a physically demanding environment and meeting deadlines & KPIs.

Qualifications & Experience

• Matric – Essential.
• Administration Certificate or equivalent.
• Accounting Package certificate.
• +/- 3 years of Finance and Admin experience.
• Ability to follow work procedures and safety rules.
• Ability to read, understand, and follow directions/instructions.
• Ability to count accurately and perform simple math calculations.
• Must be prepared to complete tasks before leaving for home or taking tea/lunch breaks.
• Proficiency in Windows, E-mail, and accounting package.
• Computer literate in MS Office package and Microsoft Outlook e-mail package.
• Experience with Excel pivot tables and formulas.
• Experience with Oracle accounting module (requirement).