Junior Portfolio Administrator at Apex Group

Job specification

Distribution Information to partners and other parties including but not limited to:

• Draw bank balances and email to designated fund managers daily.
• Forward creations and liquidations reports
• Sending Trustee Fee extract, Global Custody extract and service fee amounts to clients.
• Extract and email Performance Fees
• Sending of Scrip recons to partners
• Send Monthly Distribution data to partners and Finswitch extract to data providers
• Sending out Corporate Actions, recording elections, emailing elections to Apex
• Maintaining Registers and Setting up reports including but not limited to:
• Maintaining all distribution and contact lists
• Maintain Unmatched Trades Contact Lists and send updates to TradeOps and Foreign Trade Ops at Apex
• Apex Reporting - Automated Reporting
• Apex Reporting - EAM Reporting (Cash Recons)
• Reporting setup and maintenance
• Maintaining Distribution and Contact Lists
• Audit Data updated monthly - Call Account Numbers and Signatories
• Audit Data updated monthly - Derivative Account Numbers and Signatories
• Audit Data updated monthly - OTC Account Numbers and Signatories (Fixed Deposits)
• Business Online User Access and Maintaining User List (Quarterly checks to be done)
• Quarterly Check of Apex Users
• Maintaining Bank information Sheet (BIFA) and saving a copy for the rest of company to use in Static Data folder.
• Opening of Bank and Custody Accounts (Local and Foreign)
• Opening of Bank Accounts and offshore accounts. Where additional documentation is required, a senior to assist with completion
• Requesting JSE codes, GIIN numbers
• Loading creditors
• Completing new Fund Loads forms at Apex or Apex TA
• W8BENE Forms, registers and updates
• Loading Payments
• Providing Admin support to the team wherever possible while gaining knowledge on the Fund Admin processes
• Ongoing mailbox management and assisting with query resolution

Skills Required:

• BCom or other similar qualification
• An understanding of CIS is an advantage.
• Basic Excel skills is essential.
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical.
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently.
• Attention to detail.
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively