Top Jobs at Apex Group

Key Responsibilities:

• Configuring and Maintaining Core HCM Modules: Customize and maintain core HCM modules such as employee central, payroll, benefits, and time tracking.
• Collaborating with HR and IT Teams: Work closely with HR and IT teams to gather system requirements and implement new features.
• Implementing New Modules and Features: Lead the implementation of new Workday HCM modules and features.
• Monitoring System Performance: Regularly monitor system performance and troubleshoot any issues that arise.
• Ensuring Compliance: Ensure compliance with HR policies, standards, and regulatory requirements.
• Providing End-User Support and Training: Offer support and training to end-users during implementation and post-implementation phases.
• Developing System Documentation: Create and maintain system documentation.
• Performing System Audits: Conduct regular system audits and updates to ensure data integrity and system efficiency.

Qualifications:

• Education: Computer science, information systems
• Experience: Proven experience as a Workday HCM Consultant or similar role.
• Skills: Strong understanding of Workday HCM core modules, HR processes, and compliance requirements. Proficiency in Workday configuration tools.
• Certifications: Workday HCM certification is preferred.

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Job specification

Distribution Information to partners and other parties including but not limited to:

• Draw bank balances and email to designated fund managers daily.
• Forward creations and liquidations reports
• Sending Trustee Fee extract, Global Custody extract and service fee amounts to clients.
• Extract and email Performance Fees
• Sending of Scrip recons to partners
• Send Monthly Distribution data to partners and Finswitch extract to data providers
• Sending out Corporate Actions, recording elections, emailing elections to Apex
• Maintaining Registers and Setting up reports including but not limited to:
• Maintaining all distribution and contact lists
• Maintain Unmatched Trades Contact Lists and send updates to TradeOps and Foreign Trade Ops at Apex
• Apex Reporting - Automated Reporting
• Apex Reporting - EAM Reporting (Cash Recons)
• Reporting setup and maintenance
• Maintaining Distribution and Contact Lists
• Audit Data updated monthly - Call Account Numbers and Signatories
• Audit Data updated monthly - Derivative Account Numbers and Signatories
• Audit Data updated monthly - OTC Account Numbers and Signatories (Fixed Deposits)
• Business Online User Access and Maintaining User List (Quarterly checks to be done)
• Quarterly Check of Apex Users
• Maintaining Bank information Sheet (BIFA) and saving a copy for the rest of company to use in Static Data folder.
• Opening of Bank and Custody Accounts (Local and Foreign)
• Opening of Bank Accounts and offshore accounts. Where additional documentation is required, a senior to assist with completion
• Requesting JSE codes, GIIN numbers
• Loading creditors
• Completing new Fund Loads forms at Apex or Apex TA
• W8BENE Forms, registers and updates
• Loading Payments
• Providing Admin support to the team wherever possible while gaining knowledge on the Fund Admin processes
• Ongoing mailbox management and assisting with query resolution

Skills Required:

• BCom or other similar qualification
• An understanding of CIS is an advantage.
• Basic Excel skills is essential.
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical.
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently.
• Attention to detail.
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively

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Job specification  

• Managing the LISP Mailbox
• Investigating LISP queries as they come in and providing statements to LISPs
• Opening of LISP Client Accounts
• Adding Funds to LISP Platforms and ongoing maintenance of accounts which includes completing the fund loading templates, and sending to the LISP contact with all required information needed to load the funds on the LISP platform.
• Managing and staying on top of the process. 
• Following up and keeping track of the loading of funds on platforms
• Managing the LISP Relationships
• Keeping record and maintaining records of what funds are on the LISP platforms
• Logging of LISP queries on Silica AWD and following up on them until they are successfully resolve Completing and confirming audit confirmations for Auditors.
• Coruscate
• Loading Funds on Coruscate and managing the Fund Database
• Obtaining and loading the month end data on Coruscate
• Managing User Access
• Communicating with Partners on the data.
• End to End managing the Ballot process to LISPs
• End to End process of Fund Change notifications to LISPs
• Loading funds and managing fund changes on Silica
• Fund amalgamations
• Statements and queries to LISPS
• Managing Finswitch linking
• Refunds to clients from our bank accounts
• Adhoc LISP related duties
• Rebate Calculations, checks and maintenance

Ad-hoc

• Client services mailbox – queries and statements
• Back Up to Client Services Administrator

Skills Required:

• Understanding of collective investments
• 1 year experience in similar type role
•  Relevant qualification.
• Computer literate in Microsoft Office, particularly Excel
• Knowledge of the investment industry
• Good numeracy
• Excellent communication skills (verbal and written)
• Financial Services industry, specifically Asset Management
• Accuracy and attention to detail
• Reliability
• Pro-active (self-starter)
• Team player
• Analytical
• Professional
• Planning and organizing
• Presentation & communication skills
• Problem solving & analysis
• Able to use initiative
• Creative
• Ability to work in a pressurized, fast paced environment    
• Time Management

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Job specification  

• Ability to communicate with a variety of individuals on all levels in order to obtain and confirm information
• Liaise with client services, LISP, Dealing and compliance teams
• Work effectively in a team
• Conduct ad hoc and periodic reviews on existing client population.
• Review all investors for FICA Compliance and FICA risk profiling compliance on a regular basis in terms of company's RMCP
• Identify non-compliant clients
• Issue instruction and review the restriction of non-compliant clients
• Determine the Ultimate Beneficial Owners (UBOs) of an entity by identifying and analyzing relevant documents, such as share registers, shareholder agreements, trust deeds, partnership agreements, etc.
• Obtaining oustanding information by contacting investors , advisors , partners to rectify non-compliant accounts
• Assist in the un-restriction of clients who are compliant by issuing instructions to service provider and reviewing the action.
• Follow-up, review, and ensure that information has been processed by service provider
• Review the accounts of investors on an ongoing basis in line with companies RMCP policy for ongoing reviews.
• Prepare Enhance Due Diligence (EDD) and Customer Due Diligence (CDD) Reports where required.
• Deal with matters arising from CDD and EDD
• Communicate with compliance on progress on CDD and EDD
• Handling and sorting client queries and responses effectively
• Liaison with clients/investors, relevant internal and external depts.
• Keep abreast of changes in FIC and CIS legislation and how it affects the business and proactively adapt behavior plus communicate to all relevant managers and departments
• Report non-compliance to the Head of compliance and propose remedial action
• Assist Dealing team in obtaining and completing FICA/KYC documents for offshore fund investments.
• Attend to daily alerts raised by the onboarding system and action accordingly.
• Where required assist with reporting Suspicious Transactions Reports (STRs), Cash Transaction Reports (CTRs) and Terrorist Property Reports (TPRs) to the FIC (including, but not limited to collating information);
• Provide assistance to the KYC Manager with any other administrative and compliance-related tasks as assigned. 

Skills Required:

• BCom or legal degree preferably or more than 5 years’ CIS experience
• Relevant experience in client services administration, finance and or compliance
• Excel skills is essential.
• Basic understanding of unit trusts and investments
• FICA legislation and or rules
• Accuracy and attention to detail is critical
• A good working knowledge of systems or an aptitude for working with systems, specifically Invest One. 
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently.
• Attention to detail
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively

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Job specification  

• Ability to communicate with a variety of individuals at all levels to obtain and confirm information
• Liaise with compliance, sales, admin and finance teams
• Work effectively in a team
• Compiling, designing & updating monthly fund fact sheets within specific time parameters
• Compiling, designing & updating fund application & other forms
• Manage and update all other CIS forms
• Liaise with all portfolio managers
• Follow up on info to be provided by portfolio managers
• Manage and update website with monthly fund fact sheets
• Liaising with the IT team and HQ re website related problems
• Handling and sorting client queries effectively
• Manage electronic documents management system for effective paper trail
• Liaison with MDD supplier
• Liaise with data providers and ensure that funds data is correct and added for new funds on Morningstar/Profile/Moneymate
• Ad-hoc admin tasks. 

Skills Required:

• Knowledge of Moneymate, Morningstar, MS Office, Excel, Adobe, Publisher, Outlook, basic knowledge of InDesign and Photoshop would be an advantage
• Relevant qualification.
• 3 years’ work experience using investment systems will be advantageous.
• Attentive to detail
• Good mathematical skills
• Computer literate. 
•  MS Office, Adobe, Publisher, Outlook
• Computer Literacy
• Advanced Excel skills are essential.
• Understanding of unit trusts and investments
• Accuracy and attention to detail is critical
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently.
• Attention to detail
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively

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Job specification  

FX trades

• Placing Forex trades with financial institution
• Update manual BOP form or electronic BOP form on Business Online
• Update Payment / pre-advice file for clients to capture on Bank of New York
• Check that trades have settled on Bank of New York and Business Online on the settlement date

Updating trades on system

• Update trades placed manually on Client's system (Asset Arena)
• Updating system with ETF trades once broker notes received

Forward daily payment files to Clients and Trustees for processing 

• Call deposits (sent by manager),
• Money market Fixed Deposits (ad-hoc sent by manager)
• Futures margin deposits (ad-hoc sent by manager) 

Multi-Managed Funds (daily)

• Prepare multi-manager transfer file by using flows report and forwarding to all relevant parties (no calculation to be done)

Open new investor accounts for local and offshore unit trusts

• Complete application forms – local / foreign.
• Link the new local account on Finswitch for trading.
• Advise Maitland of the new account being linked by completing template for local funds.
• Advise Clients of offshore CIS account number for future trading once accounts open.
• Follow up with foreign Mancos and provide FICA documentation as requested
• If the instrument isn’t in Asset Arena, log a Cherwell to create it.

Portfolio dealing (secondary task)

• Calculate portfolio cis trade deals.
• Implement via Calastone and or Finswitch and or manual where relevant.

Investigating and resolving queries

• Fund queries from Clients.
• Fund queries from Trustees.
• Fund queries from portfolio managers.
• Managing the Cash Recon 
• Logging Cherwell's
• Managing dealing inbox
• Moving out e-mails not for dealing
• Moving statements to statement mailbox

Skills Required:

• Relevant degree with more than 3 years current and relevant experience.
• Basic Excel skills is essential.
• Basic understanding of unit trusts and investments.
• Accuracy and attention to detail is absolutely critical.
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently.
• Attention to detail.
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively.

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Job specification  

• Ability to communicate with a variety of individuals on all levels to obtain and confirm information
• Maintain high level of professionalism, competence and confidentiality
• Build positive and productive client relationships
• Liaise with clients’ partners, admin and finance teams
• Work effectively in a team.
• Call Centre - receiving and making calls to clients, partners, brokers and administrators
• CIS transactions – forward to Silica, including new business, redemptions, switches, transfers, updates.
• Processing rejected instructions on AWD
• Adhoc testing on Silica, AWD and Web portal
• Daily monitoring the unreconciled items on Silica Reports
• FICA where applicable
• Liaise with partners, investors
• Investor and broker queries
• Liaise with admin and system administrators
• Ensure that all necessary information is maintained and updated in a database for easy access
• Distribute portfolio information where and to whom required.
• Ad-hoc admin tasks
• Assist with risk identification
• Contribute to efficient CIS operations by monitoring and tracking the accurate and timeous processing of client transactions and requests by the Administrator.
• Capitalize on opportunities to demonstrate superior customer service through the provision of courteous and efficient solutions to clients’ needs

Skills Required:

• Relevant diploma or degree
• Minimum of 2 years relevant experience. 
• Excel skills is essential.
• Basic understanding of unit trusts and investments
• Keep up to date with regulatory changes
• Knowledge of Technology Silica, AWD and Standard Bank Online
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently.
• Attention to detail
• Ability to communicate effectively at various levels.
• An ability to think analytically and identify and solve problems effectively.

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Role summary: 

• We are seeking a Senior Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

• Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
• Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
• Ensure minute logs are maintained accurately and updated in a timely manner as required;
• Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
• Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
• Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
• Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
• Ensure actions noted in board meetings are completed in a timely manner;
• Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
• Manage billing process on agreed clients and identify opportunities to bill outside of client’s fee agreement;
• Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
• Act in the best interests of the division by supporting team members.

Skills / experience:

• Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
• Minimum of 3 years’ experience in a Company Secretarial or fund administration role;
• Minute writing experience;
• Proficient user of Microsoft Office Suite;
• Excellent interpersonal skills, experience in supervising others preferable, but not essential;
• Experience operating in a team environment;
• Excellent attention to detail and high levels of accuracy;
• Excellent communication and organization skills;
• Learn and understand Luxembourg’s legal and regulatory requirements, over time;
• Acquire an understanding of Private Debt through continuous professional development;
• Motivated and driven.

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• We are seeking an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Jersey Company Law.

The Role & Key Responsibilities: 

• Organisation and attendance of board meetings;
• Drafting of minutes following board meetings;
• Ensure relevant filing deadlines are met;
• Maintain statutory records such as Register of Directors and Register of Members;
• Take responsibility for updating minute logs, director's attendance registers and action point logs;
• Ensure relevant actions following board meetings are completed on a quarterly basis;
• Develop a relationship with clients and understand their requirements;
• Develop a relationship with intermediaries that provide services to the client and understand their involvement in client structure;
• Preparation of payments and following through on their successful completion;
• Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.

Skills Required:

• Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
• A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
• Experience in a highly deadline driven environment;
• Previous minute taking skills advantageous;
• Working knowledge of Microsoft Office (word, excel and outlook);
• A basic understanding of AML requirements;
• A working knowledge of Company Law and Corporate Governance advantageous;
• Excellent communication skills, both written and verbal;
• Excellent organisational skills;
• Excellent attention to detail and accuracy;
• Ability to obtain data from a number of sources and interpret accordingly;
• Ability to work in a team environment, including with colleagues in other jurisdictions.

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The Role & Key Responsibilities: 

• Due to the continued expansion of Apex Group, the finance department is actively seeking to recruit an Accountant to join the team. The accountant will be responsible for a number of entities within the group. The Accountant will report to the finance manager.
• Assisting with the preparation, review and reconciliation of monthly accruals and prepayments
• Maintaining of fixed asset registers
• Preparation of monthly bank reconciliations
• Preparation and assistance in the monthly payroll process
• Issuing of client invoices, maintaining of aged receivables and related matters
• Preparation and reconciliation of all revenue
• Preparation of cash flows and related analysis
• Preparation and assistance in periodic VAT returns
• Assisting in the month end process leading to the submission of accurate monthly management accounts in a timely manner
• Assisting the finance manager with the monthly analysis of variances
• Preparation of reporting and reconciliations for submission to the group’s Financial Planning & Analysis team
• Assistance in capital adequacy requirements and other regulatory reporting
• Assisting in the preparation of financial statements
• Assisting with the annual audits and liaising with auditors
• Assisting the finance manager with any ad-hoc requests

Skills Required:

• A University degree in Accountancy or equivalent/Final stages of ACCA qualification
• An ability to work to and meet agreed deadlines
• Ability to work under pressure
• Competence in Excel, general IT, and accounting packages
• A minimum of 3 years’ experience in a similar role
• Experience in audit would be ideal, but not necessary