Lead - Retail & Marketing Contracts Management at Astron Energy (Pty) Ltd.

Responsible for discussing, drafting, reviewing, and negotiating the terms of retail business FA contracts & RORO/ROWA supply agreements. Supports the Sales & Ops community, Network New Bus Dev with a good understanding of Marketing and partner contracts ( in other words understands Retail detail , Retail key leaders/stakeholders and the high level Retail business ). Agree budgets and timescales with Retailers and Landlords. Use knowledge of RAS Margins to positively impact the Retail business. Managing contract schedules and budgets.
Retail Contractual Obligations: Manage KMS contractual obligation entries by capturing Contractual obligations of completed contracts in KMS. Create MOC to track contractual obligations; Advise relevant stakeholder to action contractual obligation, follow up on overdue obligations, manage to closure or escalate as required.

Financial Perspective

• Annual budget or financial business dimensions that the job either directly controls or indirectly influences includes:            Annual fuel volume 2.1m ltrs
• Assist with the Business Planning forecasts for Lease Ins, Lease Outs, Franchise Admin Fees, rates & Taxes etc.

Customer Perspective

• Draft and revise contracts with customers. Coordinate and manage the CORO/CLRO/RORO/ROWA contract Renewal Process
• Ensure the organization's internal contract documents are accurate and well maintained
• Meet with customers to discuss both legal and business matters
• Provide advice and guidance to the different teams within Retail relating to contracts
• Create, prepare, review, and edit all contracts
• Provide support and advice on new potential businesses opportunities (New Business Acquisition / Development)
• Identify opportunities to improve business processes and devise plans to implement these changes
• Ensure customers are adhering to their obligations in line with the contract
• Draft legal letters, i.e. breach letters as required by Retail
• Manage all conveyancing matters related to approved property transactions
• Support and assist with the Payment & Collection of Service Fees and managing problematic accounts and municipalities
• Prepare and process requests for new accounts whenever new service stations are built or retailers/owners change for existing accounts.
• Support with marketing and partner agreements, NDA’s, MOU’s etc.

Business Excellence

• General Support to Retail Sales & Operations, Marketing and Business Support Departments:
• Provide assistance and advise to Retail Sales in respect of retailers and the contracts in place from a legal and business aspect. I.e. Advising on clauses in the FA to assist breaching a Retailer etc.
• Provide assistance to business support in terms of updating training material and documents as well as drafting communications, notifications and letters.                                                       
• Assist with New Business Development Sites (NTC & NTI) by attending retailer selection on the NTC and NTI sites to ensure the retailer is onboarded in line with the streaming date.
• Maintain All Classes of Trade property master files
• Provide assistance to marketing, CRT, Fleet and card

People Management

• Organisational capability. Training on Retailer Selection Process, Renewal Process and Contract Management:
• Refresher training on staff (Retail Teams) – fly to each region and conduct training in person. 2 sessions per annum per year (Q1 & Q3).
• Onboarding training with new TMs – Trainer arranged onboarding training with a new territory manager to train on all 3 areas.
• Contract management sessions with Retailers to enforce accountability of the Franchise and Supply Agreements
• Provide Administrative, Legal and Fiscal Support

Professional Qualification and Certifications:

• LLB / BA Law / BCom Law, admitted attorney in South Africa

Work Experience:

• 3-5 years post admission experience at a well-established law firm or in house at a large corporate. Experience in contract management, particularly reviewing and drafting of contracts. Experience in Oil and Gas will be advantageous.

Knowledge and skills:

• Demonstrate a solid understanding of legal terminology.
• Good contract admin knowledge and how to automate processes in this role.
• Comfortable working as part of a multidimensional team
• Ability to work well independently and within a team
• Exemplify a strong attention to detail
• Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines
• Must have strong computer skills and knowledge of common programs such as Microsoft Office
• Must possess excellent written and oral communication skills
• Capable of professionally managing confidential information
• Exemplify creative problem-solving abilities.
• Track record of integrity, honesty and a positive attitude.
• Strong project management, multitasking, and decision-making skills
• Must have a strong understanding of financial management principles i.e. Financial Acumen
• Ability to liaise with all levels of business professionals including attorneys, landlords and their representatives, retail, property and other business units and external service providers

Application deadline:

01 August 2023