Job Description
- The Legal Contracts Specialist is responsible for preparing tender documentation, drafting and compiling agreements, and issuing contractual correspondence, notices, and risk-related documents to ensure effective legal and commercial risk management for the organisation. The role administers construction contracts and manages contractual obligations across projects to safeguard the DBSA’s interests.
Key Responsibilities
KEY PERFORMANCE AREAS
Contract Development, Drafting & Negotiation
- Develop and maintain a system for preparing contractual documents using approved standard form contracts and templates.
- Identify standard and critical legal clauses to protect DBSA’s interests in consultation with Legal Advisers.
- Draft and negotiate contracts and subcontracts, ensuring alignment with DBSA policies, regulatory frameworks, and relevant legislation.
- Consult with the Head: IDD Legal on amendments proposed to DBSA’s standard form contracts by professional service providers and contractors.
- Provide commercial contracting advice and guidance on a wide range of contract-related matters.
- Guide the appointment of built environment professionals, including fee structures and contract forms.
- Prepare clear, accurate, and contractually aligned project correspondence, including formal letters, notices, and responses, to support effective project communication and contract administration.
Contract Administration & Compliance
- Draft, review, comment on, and issue contractual notices in accordance with signed contracts, and in consultation with Legal Advisers and Project/Construction Programme Managers (PM/CPM).
- Compile and maintain complete and accurate contract documentation for the duration of each project.
- Provide contract management support to project teams on all contract-related matters and ensure compliance with contractual requirements.
- Monitor compliance with contract conditions, ensuring all obligations and returnable documents (e.g., guarantees, insurances) are satisfied.
- Review contract documents and, in consultation with the legal team, ensure DBSA’s contractual rights are protected.
Claims, Variations & Dispute Management
- Manage the submission and tracking of claims submitted to clients per contract requirements.
- Prepare contractual claims—including extensions of time, prolongation costs, acceleration costs, and other claims—in conjunction with CPMs and Legal Advisers.
- Initiate and/or participate in meetings with contractors regarding contractual issues at the request of PMs/CPMs.
- Prepare submissions for mediation, adjudication, or arbitration in collaboration with Legal Advisers, and manage the dispute process, including representing DBSA’s case.
Tender Support and Contract Advisory
- Develop contracting strategies for inclusion in the Integrated Programme Implementation Plan and Memorandum to Source.
- Compile tender documentation in consultation with CPMs, Legal Advisers, and SCM.
- Review tender documents before submission to the Bid Specification Committee/Document Review Committee.
- Verify Letters of Award and final contract documentation before execution.
- Provide advice on the insurance DBSA should maintain in relation to IDD projects.
- Offer commercial contracting guidance and support to internal teams to strengthen contract management capability.
Stakeholder Management
- Attend client or project meetings as required, representing DBSA on contractual matters.
- Communicate with consultants and clients on issues related to delays, extensions of time, variations, warranties, and other contractual matters, ensuring coordination with relevant DBSA departments.
- Build and maintain relationships with clients, consultants, and contractors to promote IDD’s reputation and project delivery effectiveness.
Key measurement of output:
- Timeliness and accuracy of contract and procurement tracking registers
- Quality and timeliness of draft and reviewed contracts
- Quality and completeness of support documentation for contracts and procurement
- Number of contract-related administration issues resolved proactively
- Level of compliance with contract filing and documentation
INTERNAL LIAISON RELATIONSHIP (*The list is not exhaustive)
Group Executive: IDD
- Group General Counsel
- Head: IDD Legal IDD
- All IDD Business Units
- All DBSA Divisions
EXTERNAL LIAISON RELATIONSHIP (*The list is not exhaustive)
- Regulatory bodies
- Service providers / Third parties
- External Client(s)
Expertise & Technical Competencies
QUALIFICATIONS AND EXPERIENCE
Qualifications
Minimum Requirements
- Bachelor’s degree in Law (LLB)
Desirable Requirements
- Postgraduate qualification in Contract Management
- Admitted Attorney
Experience
Minimum Experience
- Minimum 5 years’ experience in legal and contract drafting, contract management in an infrastructure or public sector procurement process.
- Knowledge of JBCC, FIDIC, NEC, GCC, CIBD 2015, including the latest releases of the contract forms, and other industry contracts.
- Experience in construction industry legislation and Contract law.
- Experience working on high-volume infrastructure or construction projects.
- Knowledge of the PFMA and Treasury Regulations.
- Knowledge of the organ of state procurement and relevant legislation
Desirable Experience
- Exposure to digital contract management or procurement systems.
Deadline;3rd December,2025
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