Legal Coordinator (2484) at The South African National Roads Agency (SANRAL)

MINIMUM REQUIREMENTS:

FORMAL EDUCATION

• NQF 6 qualification or above - Paralegal Studies, Public Administration, Legal Secretariat, Law, Administration Support and Management or related qualification.  (LLB will be an added advantage)

WORK EXPERIENCE

• Minimum of 3 years recent related experience in administrative coordination/ legal secretarial, paralegal role providing administrative and reporting support to legal teams in a fast-paced environment (law firm/ in-house corporate legal /SOE Legal environment)
• Providing senior management administrative support in a legal environment.
• Consolidating activity reports of the legal team and preparing the legal services department reports, document management and managing the filing systems.

ADVANTAGEOUS

• Knowledge of government structures and operations in SOEs and the public sector.
• Knowledge of Legal procedures and compiling legal documents.

KEY RESPONSIBILITIES:

Document management and administration
 

• Ensure that all legal documents are stored in a structured manner on a central database / repository with secure access and accurate version control.  
• Design, implement and maintain an effective and efficient document management and filing system to facilitate easy document (electronic and paper) retrieval and reference.
• Ensure that the confidentiality of legal documentation is maintained.

Knowledge and information management

• Assist with the development of a knowledge management training policy, plan and materials for the Legal and Compliance function.
• Manage information and statistics of the function, including the preparation of reports (standard and ad-hoc) required to help ensure legal and regulatory compliance.
• Assist with the co-ordination and planning of ethics, legal and regulatory compliance training, assist with monitoring implementation and compliance with policies, report on compliance failures, advising relevant internal stakeholders on how to improve future compliance.

Legal support services

• Prepare various legal agreements and forms required for signature and/or further action by legal advisors.
• Prepare standard letters and correspondence in response to internal and external legal enquiries.
• Liaise with internal legal team and end-users or with external legal counsel on documentation and administrative or confidential legal issues.
• Facilitate the procurement of external legal counsel through assisting with drafting technical legal specifications (i.e. Scope of Engagements).
• Identify opportunities for, and facilitate training on, initiatives that aim to enhance operational workflow, systems and procedures.

Workflow management and support

• Act as a contact point for all SANRAL enquiries on legal issues and/or service requests.
• Administer SANRAL legal service requests and proactively consolidate required information before allocation to Legal and Compliance counsel (internal or external).
• Ensure the efficient allocation of legal service requests, tracking the status of requests until completion.
• Implement and maintain an effective and efficient legal services workflow monitoring system, ensuring that the status of all legal services, litigation and dispute resolution workflow are continuously updated.
• Monitor the status of legal tasks and facilitate the timely completion of tasks by liaising with legal colleagues and/or outside legal counsel.

Administrative support and budget monitoring

• Organise and maintain calendars and co-ordinate appointments/ meetings, drafting meeting agendas when required.
• Manage travel and accommodation arrangements on behalf of Legal and Compliance team.
• Perform general clerical work at the request of the Legal and Compliance team.
• Monitor and report on legal expenditure against budget.
• Facilitate the processing of invoices for payment and keep a register of payments made.