Legal Secretary at ENSafrica

Responsibilities:

Handling general administrative tasks on a day-to-day basis in support of principal and team, including, but not limited to:

• Dictaphone typing
• Typing of pleadings, affidavits, briefs to Counsel, notices, opinions, articles, presentations, general legal memoranda
• Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and client contact
• Handling of correspondence and emails
• Diary management
• Time recording
• Creating and maintaining an efficient filing system
• Handling mail, faxes, scanning, files and telefaxing
• Effectively organising self and office
• Capturing time on Elite system
• Establishing and/or maintaining relationships with professionals, support staff and internal/external clients
• Effective general office management

Key Performance Areas:

• Becoming involved in all aspects of the practice to offer pro-active support and assistance
• Providing effective verbal and written communication in addressing clients' requests and expectations
• Prioritising tasks when under pressure
• Managing all aspects of the practice
• Preparation of Accounts and Debt management

Knowledge and Skills:

• Sound secretarial skills with the ability to display initiative
• Strong administrative skills
• Team player, professional, flexible and friendly
• Possess highly developed interpersonal and communications skills, and a good telephone manner
• Excellent computer / typing skills
• Sense of confidentiality, urgency and the ability to work under pressure
• High energy levels
• To be proactive in offering assistance and follow ups
• Prioritising tasks and making time to give priority to prioritised tasks when under pressure
• A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere
• Strong attention to detail / accuracy and good turn-around time for tasks

Experience:

• Excellent computer skills in the following packages: Microsoft Word, Microsoft PowerPoint, Outlook and Excel
• Good working knowledge of the time recording, client accounts and billing system
• Excellent English language skills

Qualifications:

• Matric Certificate
• Candidate should preferably have at least 5 years’ experience in a Litigation/Employment practice (preferred)
• Secretarial qualification/diploma or other related qualification (preferred)