Legal Secretary / Paralegal at Sheldon Recruitment

• We are seeking a Legal Secretary / Paralegal for a permanent role based in Centurion, Gauteng.

Applicants are required to strictly meet the following criteria:

• Grade 12 with paralegal certificate, secretarial certificate and 3+ years relevant experience as a Paralegal
• In-depth knowledge of legal terminology and documentation
• Working knowledge of litigation proceedings; and proficiency in MS Office
• Deadline orientated and good communication skills – both written and verbal
• Good administrative skills, attention to detail and client service ability
• Preference will be given to suitable candidates available with short notice

The successful applicant would be responsible for, but not limited to:

General Administration

• Conduct typing duties where required (e.g. correspondences, opinions, memoranda, etc)
• Organise and maintain the digital claim files (saving e-mails and documents in the various subfolders)
• Organise documents received from stakeholders
• Answer and attend to telephone queries and/or direct calls received to the relevant business unit or employee and take messages if required
• Co-ordinate new instructions to panel attorneys (drafting mandate letters, organising files, delivery of files)
• Complete printing, photocopying and scanning of documents where required
• Book meeting rooms/Teams meetings when required
• Take minutes during meetings and draft minutes and action items

Claim Files

• Register new claims on claim system
• Provide claim letters and claim forms to stakeholders if required
• Obtain all compliance documents to enable legal advisor to commence with assessment of claim
• Assist legal advisor with research and investigations
• Draft preliminary opinions and timelines
• Draft settlement and release agreements
• Collate all documents required for the requisition of claim payments
• Close claim files and update all stakeholders
• Update and maintain the trial date spread sheet