Legal Securities at Ithala Development Finance Corporation Limited

REFERENCE NUMBER: LJ23154

Reporting to the Senior Legal Adviser, the Legal Securities Officer will take responsibility for the safekeeping of group security documents/contracts/agreements and managing the database. 

The Legal Securities Officer will: 

•  Check all documents including supporting documents from business units for correctness using a checklist within one working day of receipt. 
•  Update computer database to ensure that the correct documents are scanned and stored in the system. 
•  Generate progress and status update reports daily to business units randomly evaluate data base system (banking and Metrofile systems) for errors. 
•  Ensure safe keeping of records and generate monthly records management reports.
•  Control and maintain access register to the strong room. 
•  Liaise with internal and external stakeholders and ensure adherence to SLA’s. 
•  Evaluate requests for release of documents and recommend for approval or reject release. 
•  Manage human capital through effective performance management and employee development and empowerment related to direct subordinates. 

The following minimum requirements should be met to be considered: 
Qualifications:

•  Matric (preferably with Mathematics/Mathematical Literacy or Accounting). 
•  A post-matric qualification at NQF level 5 in Office Management/Administration will serve as an added advantage. 

Experience:

•  5 years’ experience in office management and data capturing. 
•  Minimum of 5 years supervisory experience. 
•  5 years’ knowledge and experience in dealing with securities documents. 
•  Minimum of 5 years’ experience of the document management systems, of which 3 years should be functional knowledge of the Metrofile Document Management System or any other Document Management System. 

Requisite Functional Competencies: 

•  Computer literacy in Ms Office package. 
•  Knowledge and experience in financial planning and forecasting. 
•  Knowledge and understanding of Public Financial Management Act. 
•  Knowledge of corporate governance principles. 
•  Good knowledge and understanding of securities.
•  Good understanding of commercial legal environment plus a good understanding of property management and law, contract law, commercial law and the debt collection process. 
•  Knowledge of relevant legislation, e.g. Banks Act, FAIS, FICA, Insolvency Act, Companies Act and NCA.