Legal Support Administrator at Bidvest Facilities Management

MAINOUTPUTS

• Adhere to procedures and policies and aid in improving procedures regularly.
• Ensure that monthly tasks and reporting outputs are delivered on time internally and externally.
• Identify and report problem areas within the legal department’s contract administration.
• Contract management - ensuring that the necessary contract documentation is in place for procurement and new business (sales), correctly completed, managing the received documents, and interacting with internal and external stakeholders.
• Contract Lifecycle Management for legal department:
  • Maintain an organised system for tracking and managing contracts, including key milestones, expiration dates, and renewal options.
• Stakeholder Collaboration:
  • Collaborate with various departments, including procurement, finance, and operations, to gather necessary information for contract administration.
• Record-keeping and Documentation:
  • Maintain accurate and up-to-date contract records, including original contracts, amendments, correspondence, and related documents.
  • Ensure proper documentation of contract changes, approvals, and other contract-related communications.
• Legal Support
  • Stay informed about legal and regulatory developments impacting contract administration

• Administration
  • Assist in drafting of new contracts and finalisation of sales and procurement contracts (formatting, spell checking, cross reference checking etc.).
  • Support the legal function and with required contract administrative functions
  • Maintain organised system of physical and digital records of contracts, follow up with internal stakeholders on gaps (missing or invalid documents etc).

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The applicant must meet the following requirements:

• Bachelor's degree in business administration, law, or a related field with contract management experiences.
• 2 - 5 years relevant experience (property management or facilities management industries).
• Proven experience in contract administration, preferably in a procurement or legal department.
• Strong knowledge of contract law, legal terminology, and procurement principles.
• Familiarity with relevant regulations and compliance standards (e.g data protection laws, etc.).
• Strong attention to detail with an ability to spot errors
• Solid understanding of procurement processes and legal principles.
• Effective time management skills with the ability to prioritise tasks and meet deadlines.
• Ability to work collaboratively with cross-functional teams and external stakeholders.
• Proficient on SAP and Microsoft Office (particularly Word).
• Strong language (speaking and writing) skills (English).
• Analytical and organisational skills
• Efficient (time conscious).