Logistics Controller at IFS International Facilities Services

Purpose of the Role

• To facilitate overall Business performance through the efficient and effective movement of goods to and between Company sites.
• To maintain and develop all logistical activities associated with purchasing, inventory, transfer and transportation of goods.

Key Responsibilities

Logistics Control

• Coordinate and monitor all logistics activities carried out internally and by third parties, including importing, exporting, transportation and storage, ensuring adherence to established procedures.
• Adhere to operational budgets.
• Analyse the efficiency and cost of logistical alternatives and make recommendations to reduce rotation and transportation costs and time.
• Ensure that logistics information in Company systems is complete, accurate and up to date.
• Ensure compliance with customs requirements and regulations.
• Create and update a distribution schedule.
• Oversee all internal and external goods allocations.
• Maintain interactive relationships with suppliers and end-users.
• Verify documentation of all goods both received and shipped.
• Track and report the inventory and shipping/receiving records of goods.
• Maintain an orderly documentation flow by complying with company policy and standard operating procedures.
• Monitor the quality, cost and efficiency of the movement and storage of goods.
• Develop business by gaining new contracts, analysing logistical problems and producing new solutions.
• Implement health and safety procedures.
• Verify import and export documentation against commercial invoice values for liquidation of payment from destination to ZAR.
• Scan and upload to Sharepoint all import / export documentation.
• Assist with Customs tariffing of export load lists.
• Update logistics invoice register and export calendar.
• Liaise with foreign agent/s for receipt of import clearance invoices.

General Administration

• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.
• Capture new service providers and suppliers onto the database of suppliers.
• Capture the changes made to supplier details on the supplier database.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

Qualification and Experience

• Qualification (Degree or Diploma) in Logistics or Supply Chain
• Minimum of 5 years’ experience within a logistics environment
• Valid Code EB drivers' licence