Logistics Cost Controller at Ivanhoe Mines

Purpose of the role:

Streamlining of shipment documentation and approval of LPS invoices, aligning with weighs, routings and stock receiving’s. Additionally, be responsible for follow up, analysing, and reporting of various other logistics costs for ease of cost control.

Duties and Responsibilities:

Supplier Invoice Approvals 

• Liaise and Build relations with LPS’s / Service Providers Finance Departments
• Review and approve all Invoices, ensuring that the invoice is accurate and meets the requirements, tonnages and in line with the rates agreed.
• Resolve any queries with LSP’s / Service Providers
• Reconcile Vendor Statements to ensure alignment.
• Follow up on all invoices till paid.

Indirect Data Cost Analysis 

• Work closely with logistics vendors and Operations Team to gather accurate cost information.
• Monitor and record all costs associated with logistics operations, including but not limited to transportation, warehousing, FOB’s and Ocean Freight.
• Maintain a centralized database of logistics cost information.
• Implement data collection processes for the ease of reporting and understanding of all stakeholders.

Reporting 

• Provide regular reports on key logistics performance metrics, including cost per ton, per Buyer and Services incurred.

Collaboration with Finance 

• Ensure seamless data sharing between logistics and finance systems.
• Ensure data is updated timeously for ease of retrieval.
• Follow up on the payment of invoices and any potential delays or queries.

Reporting and Administration

• Provide accurate Ageing reports, as and when required, with final report being done on each month end that must balance 100% with the LSP’s Statement of Account.
• Provide assistance to Operations administration and reports as and when required.

Experience required:

• Minimum Qualification - Diploma 
• Minimum of 3 to 5 in Financial and Management Accounting
• Previous Experience in Transporter Invoices would be an advantage.
• Excellent computer skills including proficiency in Microsoft Excel
• Experience in Logistics cost analysis is an advantage.

Personal Competencies should include:

• Problem solver; self-motivated and comfortable working independently
• Ability to identify risks and improvements.
• Operate in a collaborative manner and focus on Output, not Input.
• Dynamic self-starter that doesn’t need to be told what to do and how to do it.
• Good Communication skills
• Attention to detail and handle pressure.
• Must be able to liaise confidently with Service Providers and establish excellent working relationships.
• To be energetic with good follow through skills.