Logistics Supervisor at Southern Oil (Pty) Ltd

Responsibilities

Logistic monthly, weekly, daily planning

• Managing the company fleet and outside contractors.
• Developing daily distribution schedules to ensure effective customer service and utilisation of transport resources.
• Optimise the scheduling of the fleet leading to improved vehicle and route utilisation.  Continuous execution, monitoring and exercising of corrective controls through dynamic re-planning and exceptions management.
• Monitoring transportation capacity and ensure short- and long-term constraints/limitations are flagged and addressed.
• Transport allocation to internal and external transporters to ensure effective usage of resources, customer service and cost containment as per company procedure and service level agreements.
• Ensuring customer expectations is communicated to Operational Department.
• Review loading schedule provided from Operations and recommend changes to drive customer service.
• Take responsibility for sufficient utilization of the company’s vehicle fleet to ensure profitability.

Training

• Ensure Logistic Procedure is up to date and relevant
• Ensure all staff is trained and understands the Logistic procedure as well as all procedures relevant to the department.

Seed Management

• Manage/Supervise the handling of Seed transportation to ensure its effective and efficient into Silo’s and out of Silo’s to SOILL.

Key account management

• Manage “special” logistical/planning functions for Key account customers, handled out of normal sales/operations procedure

Client/ Customer Services

• Ensure customers receive the correct stock ordered, at the agreed time.
• Customer strike rate is reported daily/weekly/monthly

Export management

•  Responsible to receive Forwarding quotations for Warehouse & Logistic Manager approval.
• Handle all communication interactions between SOILL and Forwarding company.
• Ensure all necessary documentation is provided to Sales, Customer, Finance and Operations.

Import management

• Handle full communication between forwarding company and all relevant departments.
• Ensure slot bookings are in place for collection and delivery of import products.
• Ensure all necessary documentation is provided to Sales, Customer, Finance and Operations.

Truck allocation

• Communicate planning to operational department daily.
•  If necessary, make decision(s) on using 3rd party transporters to achieve service delivery.
• Facilitate all 3rd party transport communication.

Communication

• Supervise and ensure all slot bookings are made for deliveries according to agreed internal parameters and customer expectations.
• Facilitate communication between planning, administration, operations and sales.
•  Implement any customer feedback requests into SOILL.

Vehicle tracking

• Actively supervise daily delivery schedules and progress, implement rectification actions to drive operational efficiency and customer service levels.
• Report on any deviations on a weekly basis to Warehouse & Logistic Manager, along with rectification actions to improve on delivery routes.

Cost management(s)

•  Responsible to drive operational/logistic excellence within set parameters, providing daily/weekly/monthly reporting along with continuous improvement.

Maintenance of trucks

• Ensure all trucks are roadworthy and in good condition for deliveries according to agreed internal parameters and customer expectations escalate.

Drivers

• Supervision of all long distant drivers.
• Ensuring all drivers are trained, and equipped to execute their daily tasks. 
• Manage all driver communication.          

 Health and Safety

• Participate in safety forums created by Soill for example safety meetings and safety talks
•  Follow-up on any activities assigned through safety meetings / committees / representatives / management
•  Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
•  Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times

Requirements

Qualification and Experience

•  Grade 12
• Diploma in logistics/ supply chain/ commercial
•  2 years management and/or supervising experience in similar role
•  Logistics/sales planner experience (essential)
•  Excellent computer skills especially Excel and SAP