Manager - EBU Credit Control Finance at MTN

Responsibilities
Key Deliverables

• The Manager EBU Collections is strong in debt collection core levers and operations, and hungry to dive into leveraging that knowledge to execute and deliver on existing and future strategies. Collections are a critical function of the MTN customers' journey so this individual will also be empathetic and focused on providing the best experience to all customers, regardless of their repayment situation.

Strategic Input

•  Strong leadership skills with an ability to motivate direct reports 
•  Setting objectives for the collections team that align with the department’s / organisations goals
•  Directly accountable for operationalising the strategic MTN collections and credit management related objectives and will drive performance and execution.

Operational Planning

• Proven ability plan strategically and set clear operational priorities
• Solid track record of improving processes, solving complex problems and monitoring process for accuracy and effectiveness
• Develop, implement and maintain systems, policies and procedures related to collections to ensure higher performance while adhering to companies guidelines.
• Monitor PPP execution and updates as and when required.

Operations and Service Enhancement

•    This position is highly visible and requires a strong leader with the ability to prioritize, plan, and direct the team.
•    Build a clear collections operating rhythm designed to deliver results while developing capabilities tied to process management and operating excellence 
•    Build operational rigor across the collections function, resulting in overall operating plan attainment – standardized work, performance metrics and operating rhythm
•    Apply lean thinking to improve processes and identify opportunities for digitization (leveraging existing capabilities, Self-Service, robotic process automation, etc.)
•    Establish consistent collections processes across multiple systems
•    Ability to lead, direct, train and manage team
•    Create a center of excellence to ensure collections processes are accretive to positive cash flow 
•    Monitor PPP execution and updates as and when required.

Credit Management and Risk Assessment

•    Drive adherence to Policies, Processes and Procedures 
•    Set targets and KPI’s for collections and drive the achieve these targets.
•    Ensure Optimal deal approvals within context of Regional and specific industry economic environment including deal structuring to enable revenue opportunity while protecting the credit risk of the company.
•    Assessing Customer behaviour to ensure accurate decision making on add on’s and upgrades
•    Overseeing Insurance requirement on Key Segmented portfolios
•    Liaise with stakeholders regarding data and required information on key accounts
•    Follow up on legal procedures and monitor the progress of handed over accounts
•    Monitor ageing of debtor’s books ensuring accuracy, reduced overdue amounts and collections levels maintained
•    Do forecasts on a weekly / biweekly and monthly basis
•    Manage the Credit Controllers, Credit Control Specialists and Supervisors: Credit Control and ensure collection of outstanding targets are achieved and the reduction of arrears is achieved
•    Manage all billing and accounting related issues and activities that interface with collections 
•    Manage collections cycle 
•    Ensuring Overdue letters, Final Demand Letters and Section 129 Letters are issued to overdue customers timeously 
•    Ensure management of guarantees
•    Portfolio credit risk management/ monitoring
•    Negotiating extensions with clients or write-off debt to minimize the company’s potential loss of income.
•    Communicate with clients to build and maintain a strong working relationship and reduce the number of clients who stop working with the company.
•    Implement and re-engineer credit policies and procedures that retain a smooth running of the department and avoid excessive credit limits.
•    Oversee the processing of bad debt journals, refunds and assist Credit Controllers, Credit Control Specialists and Supervisors: Credit Control with accounts that are on hold.
•    Manage Claims process
•    Manage Business Rescue Companies not limited to Company Liquidations
•    Review credit limits for customers based on risk assessment. Review credit checks on all new and existing customers and re-assess these customers to minimize risk.
• Days Sales Outstanding: Ensure that the debtors’ collections are within the payment terms.
• Authorise Suspension of Key Customers and inform the various business Units
• Maintain bad debt, credit note provisions write-off within targets set by senior management.
• Implement account controls to ensure accounts are maintained within these credit limits. 
• Review account reconciliations on debtor accounts.
• Ensure adequate controls and TAT on processing of Early Settlement Discounts.
• Ensure agreed SLA’s are achieved and levels of service continuously improved especially for customer queries
• Implement controls to reduce the risk of fraud and error.
• Manage the Claims, Refunds, Payments Arrangements and Acknowledgements of Debt within DOA
• Ensure timeous clearing and allocation of cash and accurate execution of all banking related functions by the respective teams
• Ensure that the Credit Control team allocates the cash posted by the Banking team within SLA
• Recruit, hire, train and evaluate staff members within the collections department to ensure a sufficient number of staff members are available to handle the workload.
• Develop goals that complement the overarching business goals of the company and coordinate staff to continually meet and exceed goals.
• Manage strategies to hit portfolio targets, including but not limited to: incentives, training/coaching on negotiation, etc., call campaigns, account segmentation & prioritization, automated reminder messaging, testing new campaign approaches, and evaluating/creating business case for technology improvements.
• Authorizing of Debit Order Mandates
• Producing Monthly Debit Order Submissions timeously to Banking Department
• Define and improve Debit Order submission process to alleviate manual production of Excel Files. Conduct regular reviews of accounts receivable with the collections team to ensure that problem receivables are being properly addressed and uncollected accounts are escalated appropriately
• Remaining informed of any legislative procedural training regarding debt collection.\
• Training and mentoring of staff members in the collections department.
• Ensure alignment to legislative and regulatory requirements (NCA CPA)
• Ensure management of guarantees
• Manage inbound and outbound (predictive dialer, e-gain processes)
• Manage QA processes, Workforce Management and campaign management activities
• Manage involuntary churn and partnering with CVM to develop strategies to reduce churn
• Manage early and late-stage collections and EDC / other call centre partners 
• Manage an omnichannel collections approach
• Negotiating extensions with clients or write-off debt to minimize the company’s potential loss of income.
• Communicate with clients to build and maintain a strong working relationship and reduce the number of clients who stop working with the company.
• Managing Insurance related matters and credit within policy terms
• Manage the stock and warehouse processes as it relates to collections and credit management in Commercial
• Manage ISP (Internet Service Provider) extensively and hands on
• Manage RT15 (Key Portfolio) extensively, analytically and hands on.
• Manage Pre-Legal to External Debt Collectors (EDC’s)

Customer Experience Management

• The Manager is expected to perform all responsibilities with a commitment to providing superior service to customers and maintaining an atmosphere of teamwork and continuous      improvement. 
• Build and maintain strong relationships within and across departments and with internal and external clients
• Interface with field and sales management on resolving customer billing disputes, collection assistance and credit decisions
• Approve terms of settlement involving delinquent accounts when situations deviate from established parameters 
• Ensure lines of communication are always kept open between MTN and our customers

Reporting

•    Compile and analyze monthly management reports and use the information from these to improve on management processes.
•    Complete Segment reporting (RT15, ISP, IWS/ BULK, WDP and Pre-Legal)
•    Consolidate External Attorneys and External Debt Collectors reporting to the Business Unit
•    Complete Provisions reporting per Business Unit
•    Liaising internally with Risk & Compliance on report accuracy
•    Clearing of various GL’s and addressing unrelated items
•    Review reconciliations on debtor accounts and manage long outstanding reconciling items
•    Reconcile Accounts Receivables to balance to the various General Ledgers
•    Implement appropriate operational reports and analytics to monitor team performance (e.g. portfolio performance, open cash, DSO, collections, arrears etc)

Budget Management

•    Ensure departmental budgets are set appropriately in line with annual budget guidelines and operational requirements
•    Manage budget closely to ensure cost control and efficiency in operational costs and targets are met
•    Reconcile budget vs actual quarterly

Project Management

• Work with internal technology teams to define future-state accounts receivable system(s) and processes
• Ability to manage multiple projects concurrently
• Develop and drive the execution of agreed projects 
• Drive the implementation, tracking, monitoring and compliance of Projects
• Contract management in line with Procurement Policies
• Co-ordinate project reporting
• Ensure effective implementation of the integrated project management model 
• Risk management

Business Analysis

• Perform Business Analysis MTN SA Business Analysis in line with the methodology and guidelines
• Identify ways to fine tune policies, processes and systems in line with changing work practices
• Determine, document, and review requirements for projects within the scope of the value stream or impacting processes and systems 
• Design, analyse and document workflow and make appropriate recommendations that will positively impact operational effectiveness
• Identify Business Improvement and Optimisation opportunities that will result in improvement of process performance 
• Ensure that benchmarking is conducted with other companies and organizations within and outside the industry. 
• Construct business cases for initiations proposed by the business. Research and consider best practice, local conditions, trends, as well as competitor activity
• Identify and implement innovative ways to use minimum resources to achieve maximum outputs

Governance and Risk Management

• Strictly follow and ensure team compliance of relevant policies and procedures.
• Ensure effective Service Level Agreements strategies are in place to support the business.
• Implement proper controls and processes to minimise revenue leakage.
• Ensure proper controls are in place to manage financial and operational risks across the business. 
• Manage Internal and External Audit
• Closing of Audit findings & prevention of new findings
• Ensuring various approved PPP process are reviewed annually
• Re-engineering of outdated process to be in line with market standards 
• Act in accordance with the Delegation of Authority.

Financial Management

• Contribute to the compilation and management of OPEX budgets related to relevant functional activities.
• Assist in the forecasting, planning, and development of the department’s budget and business plans.
• Identify cost efficiencies and best practice related to functional activities.
• Manage expenditure in line with agreed budget. 
• Continuously strive to identify and eliminate non-contributory expenditure.
• Ensure Cashflow is accounted for daily from banking to reporting
• Take initiative of Cashflow generation outside the parameters of collection

Customer Satisfaction

• Ensure service delivery in line with needs of the business
• Put contingency plans in place to prevent delays and enhance the customer experience 
• Identify trends and patterns pertaining to customer requests and ensure continuous improvement as an important element of service delivery

People Leadership and Organisational Capability Building

• Apply best team management practices throughout assigned projects and as required.
• Guide and enable the upskilling of the team throughout assigned projects.
• Act as an ambassador and role model for Finance by living the brand values and vital behaviours.
• Ensure a culture of continuous evaluation and improvement.
• Drive a culture of high performance, accountability, and consequence management.

Qualifications
Education: 

• Minimum of 3-year financial degree
• Commercial Law Certificate
• Post Graduate degree will be advantageous

Experience:

• Minimum of 5 years’ experience in collections and credit management, with 3 years’ experience in supervisory or management role
• Experience working in a medium to large organization
• Experience working with Public Sector
• Experience working with External Debt Collectors
• Advanced Excel
• Indepth knowledge of POPIA