Manager: Maintenance Planning at Clover S.A. Proprietary Limited

Clover is currently recruiting for a Manager: Maintenance Planning. The successful candidate will be responsible to manage the maintenance planning function at a production plant. This exciting opportunity is based at the Clover Clayville branch.

Requirements    

• National Diploma – technical background
• Good financial acumen – Finance training/courses
• Relevant experience in applying job-related concepts, techniques and processes at the required level  
• Business English: Fluent 
• Computer literacy (Advanced) 
• Competencies    
• Coach and develop people
• Policy/rule driven individual  
• Ethical conduct
• Proactive and action orientated  
• Acts with honesty and consistency  
• Maintains high standards  
• Build high performing teams  
• Collaborate with others to achieve a common objective  
• Interpersonal effectiveness  
• Managing people for performance 
• Commitment and motivation 
• Communicate effectively  
• Ability to plan and organize  

Duties and Responsibilities    
Implement and update maintenance system  

• Plant register: a) Input of asset cards for every item of the plant, with full details of spare parts, lubrication, data sheets, serial number, D-Bit asset ID and service supplies. (b) Regular update of plant register (CPR 372) (c) Co-ordinate the identification of critical equipment. Co-ordinate the identification of ISO/HACCP and all calibration set ups (d) Co-ordinate the total safety equipment with its schedules (e) Co-ordinate the capitalization and write off of all assets (f) Co-ordinate the yearly asset verification of the branch  
• Audit the General Ledger codes continually  
• Liaise with Support Manager: Pragma for ongoing support and trouble shooting 
• Ensure all modifications are updated through the Pragma System  
• Maintain schedules (CPR 373): a) Co-ordinate the writing of schedules for critical equipment following optimization principles, RCM and, thereafter, for all other equipment (b) Co-ordinate the evaluation of existing schedules following optimization principles and adjust or discard if necessary annually (c) Co-ordinate writing of schedules for legally required inspections and procedures (d) Allocate estimated time to schedule work  
• Handle all job cards and requests (CPR594): a) Ensure that the job card workflow is adhered to as per policy (b) liaise with departments with respect to all maintenance tasks and ensure that all work carried out is planned and completed in a systematic and coordinated manner (c) Plan and initiate all plant shutdowns (d) Audits on works requisitions and works orders  
• Manage all aspects of the Maintenance Index

Coordinate maintenance planning (CPR379)  

• Liaise with Departments with respect to all maintenance tasks and ensure that all work carried out is planned and completed in a systematic and coordinated manner  
• Ensure that a schedule board exists and is used for planning and shutdowns (CPR860)  
• Set up a master plan for all planned maintenance work at branch and to follow up on the success of these plans  
• Manage forklift maintenance requirements and load tests for Production Mhe’s
• Plan and initiate all plant shutdowns 
• Ensure that all status codes are used correctly for planning  
• Carry out weekly planning meetings with maintenance and production present 
• Issue schedule cards each week  
• Retain details of uncompleted job cards/requests  
• Plan work loading per Artisan per week, taking into consideration work priorities and available manpower  
• Provide Pragma training for Onkey +, Mat Man and FEA

Manage engineering stores  

• Manage the engineering store ensuring that all controls e.g. stock levels, stock count, issues and purchases are maintained (CPR380, CPR853, CPR804, CPR805)  
• Ensure that all stock transactions are within the guidelines of the accountancy policies  
• Undertake parts adjustments  
• Undertake annual and quarterly stock usage analysis and act e.g. change of minimum stock levels, identifications of slow-moving parts and obsolete stock  
• Identify critical spares  
• Manage and control the used spares store e.g. details of stock, bin numbers etc. 
• Manage oil stores including all lubricants, CO2, etc. Ensure MSDSs are updated
• Ensure that lubricants are identified per equipment manual and capture details on EAM for equipment lubricant specifications  
• Configure new Stock items and manage replenishments
• Ensure that cycle counts are done weekly and that an official quarterly stock count is carried out as per Clover policy (CPR804)  
• Manage Tetrapak stock and perform quarterly stock takes with Tetrapak. Follow up on non-replenished items weekly

Oversee the engineering buying process  

• Manage engineering buying ensuring that all controls are as per the accounting policy and Clover policies (CPR853) 
• Weekly manage status 25 and status 30 orders and ensure no overdue orders longer than 30 days
• Update cash flow files on overall maintenance and capex
• Weekly forecasts to be done on maintenance expenditure
• Manage buyers to ensure most cost-effective purchases are done, constantly seeking new vendors, cheaper pricing, better deliveries.
• Ensure all buying are strictly done according to company policies

Compile reports and ad-hoc activities  

• Ensure performance standards and performance indicators for the different mission success factors are identified and measured  
• Provide Pragma training for Engineering team
• Identify the measurements needed and ensure that the Maintenance Manager/Plant Engineer is updated with these daily, weekly and monthly (CPR382, CPR853)  
• Ensure the completeness and control of the technical library  
• Ensure the completeness and filing of all calibrations  
• Help with the maintenance index measurements  
• Carry out a self-audit as per the annual maintenance audit carried out by Head Office  

Deadline:4th June,2025