Manager: Maintenance Planning - Queensburgh at Clover S.A. Proprietary Limited

Job Advert Summary    

• Manage the maintenance planning function at a production plant

Requirements    

• National Diploma
• 3 - 5 years relevant experience in applying job related concepts, techniques and processes at the required level in a food manufacturing plant
• 2-3 years’ experience working with senior management
• Business English: Fluent
• Computer literacy (Intermediate)

Competencies    

• Coach and develop people        
• Proactive and action orientated         
• Acts with honesty and consistency        
• Maintains high standards         
• Build high performing teams        
• Collaborate with others to achieve a common objective        
• Interpersonal effectiveness        
• Managing people for performance
• Commitment and motivation
• Communicates effectively        
• Ability to plan and organize        

Duties and Responsibilities    
Implement and update maintenance system        

• Plant register: a) Input of asset cards for every item of the plant, with full details of spare parts, lubrication, data sheets, serial number, D-Bit asset ID and service supplies. (b) Regular update of plant register (CPR 372) (c) Co-ordinate the identification of critical equipment. Co-ordinate the identification of ISO/HACCP and all calibration set ups (d) Co-ordinate the total safety equipment with its schedules (e) Co-ordinate the capitalisation and write off of all assets (f) Co-ordinate the yearly asset verification of the branch        
• Audit the General Ledger codes continually        
• Liaise with Support Manager: EAM  for ongoing support and trouble shooting
• Ensure all modifications are updated through the EAM System        
• Maintain schedules (CPR 373): a) Co-ordinate the writing of schedules for critical equipment following optimisation principles, RCM and, thereafter, for all other equipment (b) Co-ordinate the evaluation of existing schedules following optimisation principles and adjust or discard if necessary annually (c) Co-ordinate writing of schedules for legally required inspections and procedures (d) Allocate estimated time to schedule work        
• Handle all job cards and requests (CPR594): a) Ensure that the job card work flow is adhered to as per policy (b)  liaise with departments with respect to all maintenance tasks and ensure that all work carried out is planned and completed in a systematic and coordinated manner (c) Plan and initiate all plant shutdowns (d) Audits on works requisitions and works orders        

Coordinate maintenance planning (CPR379)        

• Liaise with Departments with respect to all maintenance tasks and ensure that all work carried out is planned and completed in a systematic and coordinated manner        
• Ensure that a schedule board exists and is used for planning and shutdowns (CPR860)        
• Set up a master plan for all planned maintenance work at branch and to follow up on the success of these plans        
• Plan and initiate all plant shutdowns        
• Ensure that all status codes are used correctly for planning        
• Carry out weekly planning meetings with maintenance and production present
• Issue schedule cards each week        
• Retain details of uncompleted job cards/requests        
• Plan work loading per Artisan per week, taking into consideration work priorities and available manpower        

Manage engineering stores        

• Manage engineering store ensuring that all controls e.g. stock levels, stock count, issues and purchases are maintained (CPR380, CPR853, CPR804, CPR805)        
• Ensure that all stock transactions are within the guidelines of the accountancy policies        
• Undertake parts adjustments        
• Undertake annual and quarterly stock usage analysis and take action e.g. change of minimum stock levels, identifications of slow moving parts and obsolete stock        
• Identify critical spares        
• Manage and control used spares store e.g. details of stock, bin numbers etc.
• Ensure that lubricants are identified per equipment manual and capture details on EAM for equipment lubricant specifications        
• Ensure that cycle counts are done monthly and that an official quarterly stock count is carried out as per Clover policy (CPR804)        

Oversee the engineering buying process        

• Manage engineering buying ensuring that all controls are as per the accounting policy and Clover policies (CPR853)

Compile reports and ad-hoc activities        

• Ensure performance standards and performance indicators for the different mission success factors are identified and measured        
• Identify the measurements needed and ensure that the Maintenance Manager/Plant Engineer is updated with these daily, weekly and monthly (CPR382, CPR853)        
• Ensure the completeness and control of the technical library        
• Ensure the completeness and filing of all calibrations        
• Help with the maintenance index measurements        
• Carry out a self-audit as per the annual maintenance audit carried out by Head Office