Marketing Administrator (Centurion) at AFGRI Equipment

Description

• To support the marketing team in planning, coordinating and executing sponsorship-related activities.
• This includes assisting in event logistics, brand visibility and maintaining administrative records related to all sponsorships. 

Requirements

Minimum Requirements:

• Grade 12
• Tertiary qualification in Marketing or related Business diploma (advantageous)
• 4 - 6 years of practical experience in marketing, sponsorship, office administration, and financial assistance

Key Performance Areas:

• Suite Operations & Administration
• Familiarise the clients with the suite, pointing out amenities such as seating areas, refreshments, restrooms, and any special features.
• Ensure that food and beverages are ordered, readily available and replenished throughout games in the AFGRI suite. Arrange barmen to attend to the client’s beverage requirements.
• Ensure that the TVs in the suite are maintained and licenses are paid.
• Pay attention to individual preferences and cater to them whenever possible. Whether it's dietary restrictions, seating preferences, or special requests, strive to accommodate our clients' needs.
• Ensure timely opening and secure closing of the suite on game days and during scheduled events.
• Coordinate and oversee cleaning of the suite before and after each event or game day to maintain high standards of hygiene and presentation.
• Maintain and regularly update the events calendar with all upcoming fixtures and suite bookings.
• Forward all sponsorship requests to the Marketing Manager for consideration and approval.

Game Day Responsibilities

• Place orders for catering and beverages ahead of game days, ensuring all preferences and guest requirements are met.
• Print and prepare all “Predict the Score” forms or materials before each game, as required for activations or guest entertainment.

Maintenance & Upkeep

• Regularly inspect the suite to ensure it is in good condition and coordinate any necessary repairs or maintenance.
• Monitor stock levels of beverages, branded materials, and supplies, and replenish as needed.

Sponsorships/Schools and Other

• Working closely with the marketing team to ensure the smooth execution of all events.
• Manage and coordinate the set-up of marketing material at school tournaments. Monitor the quality and status of branding material.

Golf Days

• Display prominent branding at the water hole area, including banners, flags, and signage featuring
• AFGRI’s branding and messaging.
• Arrange refreshments such as water, sports drinks, or snacks branded with our logo.
• Working closely with the marketing team to ensure the smooth execution of golf days.

Financial Assistance

Invoice Management

• Verify that all marketing-related invoices are accurate and contain correct details, including amounts, supplier info, and descriptions.
• Ensure that all supporting documentation is attached before submission.
• Facilitate the timely submission of invoices for approval and signature by authorised personnel.
• Track the status of submitted invoices to ensure payments are processed on time.

Vendor Application & Management

• Assist in completing and submitting vendor application forms for new suppliers or service providers.
• Ensure all vendor forms are filled out correctly, including tax documents, banking details, and contact info.
• Coordinate with Finance or Procurement departments to follow up on vendor approval status.
• Maintain an up-to-date database of approved marketing vendors and vendor numbers. 
• Perform regular stock counts (monthly) in assistance with ADDX and maintain accurate records of all branded materials and promotional stock.
• Replenish stock as required, ensuring sufficient levels are available for planned campaigns and events.
• Create and implement an efficient system for tracking items in and out of storage.
• Supply regular feedback to the marketing division on stock quantities.
• All marketing collateral is distributed across all offices in time and in the correct quantities.
• Marketing and Promotions Items (Storerooms)
• Maintain a clean, organised, and secure storeroom for all promotional materials and branded stock items (e.g., t-shirts, pens, bags, caps).
• Label, categorise, and store items systematically for easy access and efficient retrieval.
• Conduct monthly stock takes and maintain up-to-date records of stock levels.
• Check incoming deliveries to ensure quantities and quality match order specifications.
• Coordinate with teams to ensure timely delivery or collection of items for events and sponsorships.
• Track and record all issued stock, ensuring accountability from requesters.
• Maintain accurate and current inventory spreadsheets or databases.
• Prepare monthly or quarterly stock reports for the Marketing and Finance teams.

Administrative Support

• Manage and update the marketing and events calendar to ensure all events and activities are reflected timely and accurate on the events calendar.  
• Provide logistical support for marketing events, conferences, and promotional activities, including coordinating materials, courier requirements, and vendor applications.
• Maintain up-to-date records of all sponsorship and supplier agreements.
• Management of promotional merchandise inventory, tracking, counting, stocklist and distributing promotional items to support marketing initiatives. Ensure that all requests for promotional items have a motivation form and are signed by business unit representatives. Provide a monthly stock count to the Marketing Manager.
• Collaborating with the marketing team to align promotional activities with overall marketing strategies and objectives, and providing support as needed.

Technical Competencies

• Advanced MS Office (Microsoft Word, Excel & PowerPoint) proficiency
• Familiar with event planning and management software for organising sponsorship events, trade shows, conferences, and other promotional activities.
• Understanding of budgeting processes and financial management related to marketing campaigns and sponsorships.
• Ability to manage multiple projects simultaneously, set priorities, meet deadlines, and coordinate with cross-functional teams.
• Ability to network effectively within the industry to identify potential sponsors, partners, and promotional opportunities.
• Adaptability and Creativity

Behavioural Competencies

• Strong interpersonal skills
• Creativity, flexibility, and adaptability
• Problem-solving skills
• Effective communication skills
• Proactivity and initiative
• Time management
• Team collaboration
• Attention to detail

Closing Date: 04 July 2025