Material Recording Clerk (Procurement) at Gauteng Department of Health

Requirements :

• Grade 12 certificate, a recognised 3-year Degree or Diploma (NQF Level 6/7) in Supply Chain Management / Commerce / science or Public Management.
• 3 – 5 years of experience in Supply Chain Management in a public health environment. Knowledge and understanding of the legislative framework governing public service e.g. Batho Pele, PFMA, Treasury Regulations, etc. 

Duties :

• Assist the procurement unit and Medical Supplies Depot management in ensuring that the organization delivers on its core mandate of maintaining medicine availability at acceptable levels to all Gauteng facilities.
• Ensure the ordering process is initiated on time for the depot held stock, i.e. printing of provisioning advice, creation of orders and ensuring these orders are sent to suppliers on time.
• Ensure timeous retrieval of orders from RDM, printing and authorization of orders, both manual and electronic versions. Deal with queries from internal and external stakeholders efficiently. Ensure follow-up with suppliers is done and feedback given to demanders.
• Ensure submission of reports and that the unit’s risk register is maintained and updated monthly. Supervision of staff and maintaining discipline in the unit, and ensuring that all Acts, rules and regulations, instructions, procedures and policies are adhered to. Ensure that contracting and performance assessment of staff members is managed and done according to schedule.
• Manage the time and attendance of staff members and ensure effective leave planning for the unit team.