Monitor: Apprentices at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 
Targeted Stakeholder Participation in Line with Objectives of SD Act 

• Manage targets set for increased stakeholder participation;
• Provide guidance on the development of apprentices and skills priorities;
• Provide input to assessment and approval process of Discretionary Grants submitted by stakeholders within deadlines.

Monitoring

• Conducting regular monitoring visits to all Employers and Training Providers that act as workplace training providers in the industry in order to ensure that training runs effectively and efficiently;
• Ensure the availability and monitoring of Assessors, Moderators, Trade Test Officials as well as accredited trade test sites; 
• Ensure the availability and monitoring of Mentors and Coaches for Apprentices;
• Monitoring administration of learner information, apprenticeship agreements, On Job Training, logbooks, disbursement of allowances etc;
• Monitor effectiveness of Employer and Provider QMS;
• Monitoring adherence of employers and training providers in respect of accreditation requirements (quality assurance of providers, training programmes, trade test centres);
• Monitoring adherence of Employers, Employees, Training Providers and Learners in respect of Apprenticeship training against the provision, regulations and conditions applicable in terms of the Skills Development Act  and Basic Conditions of Employment Act;
• Monitor implementation of Apprentice related discretionary grant contracts in consultation with respective Chambers;
• Coordinate the evaluation of learner logbooks with Subject Matter Experts.

Marketing and Communication

• Promote the development and implementation of Apprenticeships and related programmes;
• Provide advice and guidance to Training Providers;
• Updating and maintaining a database of Skills Development providers and Trade Test centres;
• Liaise with Chambers, stakeholders and providers (public and private) on matters relating to Apprenticeships; 
• Circulation of information on requirements from the NAMB/QCTO;
• Develop and maintain communication with all parties involved in the apprenticeship system;
• Assisting new entrants with TETA criteria and processes by means of workshops, site visits & emails;
• Represent TETA at approved forums, meetings and consultative processes.

Manage Apprentice Budget

• Provide input to budget allocation of discretionary grant funding towards scarce and critical technical skills;
• Monitoring of costs related to Apprenticeship training.

Manage Apprentice Priorities in Transport Sector

• Consolidation of Chamber SWOT & PESTEL analysis for Apprenticeship requirements;
• Provide coordinated input into TETA's Sector Skills Plan through analysis of Chamber identified Apprenticeship scarce and critical skills priorities.
• 6.Manage Apprentice Administration System
• Ensure Apprentice Agreements Registered;
• Ensure Apprentice Information Captured onto MIS;
• Ensure the availability of Apprentice information and records;
• Arrange for Trade Testing of Apprentices;
• Ensure effective and efficient communication processes between TETA, Employers, Providers, Apprentices and Department of Higher Education Training;
• Serve as secretariat to TETA’s Committees related to apprentice; 
• Investigate applications, the circumstances and make recommendations relating to termination of apprenticeship in accordance with the Skills Development Act;
• Investigate and make recommendations on resolving all training related conflicts that arise between the Employers, Training Providers, Testing Officials and Apprentices.

Reporting

• Prepare and submit monthly, quarterly and annual reports to ETQA manager on implementation and monitoring of apprenticeships in line with TETA’s reporting requirements;
• Coordinate reporting on Apprentice related discretionary grant contracts in consultation with respective Chambers;
• Prepare reports for approval by ETQA Manager for dissemination to respective Chamber Mancoms.

SDP Auditing

• Conduct audits on assessment and moderation of criterion tests, phase tests and trade test application processes to ensure consistency and credibility of methods and instruments;
• Conduct regular audits on Assessors, Moderators and Trade Test Officials.

Employee Engagement

• Job profiles updated and signed annually (Signed job profiles and updated KPI’s before the due date as stipulated by Human Resources);
• Communicating with departmental staff and following up on departmental goals monthly (Attendance registers, Minutes of meetings.

Audit and Risk

• Prepare for Internal and External audits and submit evidence within agreed timeframes (Proof of evidence submitted);
• Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings (Proof of corrective measures implemented to close audit findings).

Capacity Development

• Identify and research issues affecting the apprenticeship system and make recommendations on how the system can be improved (continuous development);
• Evaluate the effectiveness of training programs, using surveys, questionnaires, interviews and observation,in order to plan future courses or to amend existing ones;
• Provide input and guidance on the transformation of apprenticeships into learnerships
• Monitor trends in PESTEL factors impacting on Apprenticeships; 
• Build capacity amongst TETA staff, stakeholders, SDF’s and providers on Apprentice related matters.

Management Responsibility

• Identify and agree on team and individual goals (Signed Performance Agreements submitted on or before the due date set by HR);
• Manage self and staff time, attendance and leave according to the Leave Policy (ESS Leave Transactions Report, Self/Staff Attendance registers, and Leave registers;)
• Manage staff and personal development (Signed Personal Development Plans for self and subordinates (PDP's), Proof of PDP implementations (attendance registers of meetings; attendance registers of courses) ;
• Completion of performance appraisal of Staff in the Unit before the due date (Employee Review Detail report completed, signed, scanned and attached on HR Premier before the due date.

Requirements

MINIMUM REQUIREMENTS

Experience and Qualification

• Qualified Artisan with at least five years trade experience in a technical or maintenance discipline
• OD ETDP or related qualification/SOR (i.e. Assessor, Moderator competence)
• At least 5 year’s experience in an Apprentice training environment for a trade in a technical or maintenance environment with specific focus at a training Centre/Institution/College.
• Experience with trades in both aerospace or rail industries will serve as an advantage
• A record of 3 years’ experience as a registered Assessor
• A record of 3 years’ experience as a registered Moderator
• Must have a valid driver’s license, own transport and be prepared to travel
• Be prepared to travel and work overtime.