National Racing Bureau Coordinator at Hollywoodbets

About the Role

• The National Racing Bureau (NRB) Coordinator plays a key role in ensuring the smooth and efficient operation of the racing bureau. Reporting to the National Racing Bureau Manager and based at Hollywoodbets Greyville, this role is responsible for coordinating and administering all aspects of the NRB’s functions — including race entries, declarations, scheduling, communication, national fixtures, and statistical reporting.
• The role ensures national consistency in race administration and supports industry stakeholders while maintaining accuracy, efficiency, and regulatory compliance in all processes.

Key Responsibilities

Race Meeting Administration and Coordination

• Process, verify, and monitor all race entries, declarations, and scratchings within prescribed timelines, ensuring full compliance with National Racing Bureau (NRB) rules and protocols.
• Validate the eligibility and qualifications of all participating horses, trainers, and jockeys.
• Prepare and distribute Final Fields (internal and public release).
• Other statistical and financial data as required.

Data Management and Reporting

• Maintain and update the NRB databases with accuracy and timeliness.
• Produce scheduled and ad hoc statistical, operational, and compliance reports for management, regulators, and programme committees.
• Conduct regular data quality checks to identify anomalies or trends requiring action.
• Ensure secure handling and confidentiality of all racing and stakeholder information.

Stakeholder Liaison and Communication

• Liaise with owners, trainers, jockeys, officials, and racing bodies, addressing queries and providing administrative support.
• Communicate changes in fixtures, rules, or declarations promptly to relevant parties.
• Foster professional relationships with stakeholders to support the NRB’s objectives of national consistency and integrity.
• Provide comprehensive information such as race times and race card data to international stakeholders.

Fixture and Programme Management

• Assist in developing and maintaining the national racing fixture list, ensuring fair regional representation and balanced programming.
• Monitor and record fixture changes, race divisions, and cancellations.
• Prepare and manage amendments to race programmes and maintain up-to-date official records.

Administration and Compliance

• Maintain compliance with industry regulations, NRB policies, and internal governance requirements.
• Draft and distribute meeting agendas, minutes, and circulars.
• Support internal audits, training, and process documentation.

Continuous Improvement

• Contribute to the ongoing development of standard operating procedures and technological enhancements.
• Identify opportunities to streamline processes, reduce errors, and enhance data reporting efficiency.

Minimum Requirements

• Diploma in Administration or equivalent qualification.
• Minimum of 5 years’ experience in a similar or administrative role.
• Experience in the horse racing industry will be highly advantageous.
• Strong computer literacy (MS Office, particularly Excel and Word).
• Excellent written and verbal communication skills.
• Strong attention to detail and high level of accuracy.
• Will be required to work nights, weekends and public holidays.

Key Competencies

• Excellent verbal and written communication skills.
• Strong organisational and time management abilities.
• Ability to multitask and work under pressure.
• Analytical and problem-solving skills.
• Accuracy and attention to detail.
• Professionalism when dealing with stakeholders at all levels.