Occupational Hygiene and Wellness Specialist at TotalEnergies

Activities
Industrial Hygiene

• Develop and review industrial hygiene policies to ensure compliance with legislative requirements (OHS Act,  ACGIH, OSHA) and group requirements.
• Conduct and coordinate hazard identification (Noise, Chemicals, Physical hazards, Ergonomics, Biological hazards, etc.), Risk Assessment and Control including related activities with external stakeholders (Department of Employment and Labour Approved Inspection Authority).
• Advise business on control measures (engineering, Administrative, PPE) and ensure compliance to prevent legal liabilities and litigations.
• Provide business with the necessary support such as training to assist responsible managers in understanding the policies, requirements and expectations to ensure compliance to legal requirements and Group requirements.
• Conduct trainings and induction to all employees on the company polies related to Industrial Hygiene to ensure awareness of requirements related to such policies or procedures.
• Develop Action Plans for closing Industrial Hygiene nonconformances resulting from surveys and audits and assist business with closing such nonconformances.
• Conduct incident investigation related to Industrial Hygiene and ensure all level 3 and above incidences have REX Reports evaluated, and results reported. 
• Collate Industrial Hygiene nonconformance trend and provide a comprehensive statistical analysis to business to ensure monitoring of corrective and preventive actions from audit findings.
• Conduct training on Industrial Hygiene hazards and control put in place to mitigate exposure including the correct use of personal protective equipment.
• Manage Industrial Hygiene Contracts in collaboration with Procurement department and ensure constructive supplier management reviews.
• Manage stakeholder relationship with external stakeholders (Government officials and  Contractors).
• Ensure submission of reports to the chief inspector (Department of Employment and Labour) as required by OHS Act.

Occupational Health

• Develop and review Occupational Health policies to ensure compliance with legislative requirements (OHS Act, National Health Act, POPI Act, etc.), Group requirements.
• Provide business with the necessary support such as training to ensure understanding and awareness in relation to the requirements and expectations to ensure compliance to the requirements of such policies and procedures such as Medical Surveillance, Biological Monitoring, Medical Incapacity, etc.
• Manage Occupational Health onsite clinics and ensure implementation of the medical surveillance program in line with the Company Rules, Directives, and Legislative requirements.
• Manage and coordinate Occupational Health Assessments and related activities and provide timely recommendations to business (on best practice Medical Surveillance, Biological Monitoring, Occupational Health Risk Assessment and Staff Medical Evaluation systems and controls).
• Align the function of Occupational Health with other TotalEnergies requirements in line with the HR and HSSE long term plan 
• Manage and facilitate Incapacity Ill-Health cases related to occupational health as per policy and procedures by liaising with the relevant internal and external stakeholders in line with the Labour Relations Act and OHS Act.
• Manage and maintain electronic Occupational Health records.
• Manage Occupational Health Contracts in collaboration with Procurement department and ensure constructive supplier management reviews.
• Ensure the recommendations from Health accidents/incidents are followed up and timeous feedback is given to Business regarding the close out of such findings and recommendations and submission of documentation as required by Regulatory bodies.
• Assist in ensuring that all events and non-conformances related to Occupational Health are investigated and reported as required by legislation and advise on corrective and preventive actions and evaluate the effectiveness of the implementation.
• Collate Occupational Health nonconformance trend and provide a comprehensive statistical analysis to business to ensure monitoring of corrective and preventive actions from audit findings.
• Engage and manage stakeholder relation with external stakeholders (Compensation Fund Commissioner, Department of Employment and Labour, Department of Health)

Employee Wellness

• Develop and review Psychosocial Health Risk policies to ensure compliance with legislative requirements (OHS Act, National Health Act, POPI Act, etc.), Group requirements.
• Align the function of Employee Wellness (CARE) with TotalEnergies Group requirements and Group initiatives including long term plan. 
• Provide business with the necessary support such as training to ensure understanding and awareness in relation to prevention and management of psychosocial risk factors such as workload, fatigue, monotony, stress, work life balance, etc.
• Collate Employee Wellness trends and provide a comprehensive statistical analysis to business to ensure monitoring and risk management.
• Provide laymen counselling to employees and ensure referral to external stakeholders for further management.
• Align the function of Employee Wellness (CARE) with other TotalEnergies requirements in line with the HR and HSSE long term plan
• Manage and facilitate Incapacity Ill-Health cases related to psychosocial risks as per policy and procedures by liaising with the internal and external stakeholders.
• Ensure implementation of Psychosocial Risk Prevention strategies and awareness campaigns in line with Group initiatives.

Public Health

• Align the functions of Industrial Hygiene, Disability and Inclusion, Employee Health and Wellness with other TotalEnergies requirements in line with the HR and HSSE long term plan.
• Design and implement Employee Wellness Programs (EAP, mental health, medical surveillance) and Engage with external stakeholders.
• Conduct health education sessions and awareness campaigns (Health Promotion).
• Take a leading role on management and implementation of controls to reduce/prevent impact of health pandemic/s to employees including vaccination drives and screenings (e.g., TB, HIV, Covid19, Flu, etc.) in response to epidemics and pandemics in collaboration with the National or Local Health Department.
• Impliment diseases outbreak response plan as and when required in collaboration with TotalEnergies International Medical Department.
• Monitor primary healthcare prevalence and incidence  of chronic diseases of lifestyle to manage and prevent impact on business (abseentiesm and turnover rates).
• Coordinate health screening campaigns chronic diseases to prevent and reduce incapacity ill-health cases.
• Assist with relevant projects as identified by Legal and Business Requirements around Health to avoid liability claims and non-conformance.
• Identify, assess the quality and monitor Event Reporting practices of all events on RAMSES relating to Health.
• Identify and benchmark best Health and Wellness practices by constantly monitoring non-conformance trends, analyzing and implementing improvement programs.
• Keep abreast of all Health and Wellness related legislative requirements and to communicate on changes to business.
• Carry out any other lawful and reasonable instruction by the line manager and senior management.
• Develop and implement various programs to improve the health and wellness of employees.
• Lead various health and wellness related programs and initiatives.

Disability, Diversity and Inclusion

• Design and implement diversity and inclusion strategies aligned with organizational goals.
• Develop and implement various programs to promote disability disclosure, inclusion and diversity
• Develop disability inclusion programs and accessibility initiatives.
• Assist employees with completion of claims related to disability and dread diseases and ensure submission to the relevant external stakeholders.
• Review and update policies to promote inclusivity and prevent discrimination.
• Conduct workshops and training on unconscious bias, disability awareness, and inclusive practices.
• Oversee workplace accessibility audits (physical and digital).
• Manage reasonable accommodation requests for employees with disabilities.
• Foster a culture of belonging through events and initiatives.
• Support Employee Resource Groups (ERGs) for people with disabilities and other diverse communities.
• Engage external organizations for benchmarking and best practices.

Candidate Profile
Job Activities: 
Industrial Hygiene

• Develop and review industrial hygiene policies to ensure compliance with legislative requirements (OHS Act,  ACGIH, OSHA) and group requirements.
• Conduct and coordinate hazard identification (Noise, Chemicals, Physical hazards, Ergonomics, Biological hazards, etc.), Risk Assessment and Control including related activities with external stakeholders (Department of Employment and Labour Approved Inspection Authority).
• Advise business on control measures (engineering, Administrative, PPE) and ensure compliance to prevent legal liabilities and litigations.
• Provide business with the necessary support such as training to assist responsible managers in understanding the policies, requirements and expectations to ensure compliance to legal requirements and Group requirements.
• Conduct trainings and induction to all employees on the company polies related to Industrial Hygiene to ensure awareness of requirements related to such policies or procedures.
• Develop Action Plans for closing Industrial Hygiene nonconformances resulting from surveys and audits and assist business with closing such nonconformances.
• Conduct incident investigation related to Industrial Hygiene and ensure all level 3 and above incidences have REX Reports evaluated, and results reported. 
• Collate Industrial Hygiene nonconformance trend and provide a comprehensive statistical analysis to business to ensure monitoring of corrective and preventive actions from audit findings.
• Conduct training on Industrial Hygiene hazards and control put in place to mitigate exposure including the correct use of personal protective equipment.
• Manage Industrial Hygiene Contracts in collaboration with Procurement department and ensure constructive supplier management reviews.
• Manage stakeholder relationship with external stakeholders (Government officials and  Contractors).
• Ensure submission of reports to the chief inspector (Department of Employment and Labour) as required by OHS Act.

Occupational Health

• Develop and review Occupational Health policies to ensure compliance with legislative requirements (OHS Act, National Health Act, POPI Act, etc.), Group requirements.
• Provide business with the necessary support such as training to ensure understanding and awareness in relation to the requirements and expectations to ensure compliance to the requirements of such policies and procedures such as Medical Surveillance, Biological Monitoring, Medical Incapacity, etc.
• Manage Occupational Health onsite clinics and ensure implementation of the medical surveillance program in line with the Company Rules, Directives, and Legislative requirements.
• Manage and coordinate Occupational Health Assessments and related activities and provide timely recommendations to business (on best practice Medical Surveillance, Biological Monitoring, Occupational Health Risk Assessment and Staff Medical Evaluation systems and controls).
• Align the function of Occupational Health with other TotalEnergies requirements in line with the HR and HSSE long term plan 
• Manage and facilitate Incapacity Ill-Health cases related to occupational health as per policy and procedures by liaising with the relevant internal and external stakeholders in line with the Labour Relations Act and OHS Act.
• Manage and maintain electronic Occupational Health records.
• Manage Occupational Health Contracts in collaboration with Procurement department and ensure constructive supplier management reviews.
• Ensure the recommendations from Health accidents/incidents are followed up and timeous feedback is given to Business regarding the close out of such findings and recommendations and submission of documentation as required by Regulatory bodies.
• Assist in ensuring that all events and non-conformances related to Occupational Health are investigated and reported as required by legislation and advise on corrective and preventive actions and evaluate the effectiveness of the implementation.
• Collate Occupational Health nonconformance trend and provide a comprehensive statistical analysis to business to ensure monitoring of corrective and preventive actions from audit findings.
• Engage and manage stakeholder relation with external stakeholders (Compensation Fund Commissioner, Department of Employment and Labour, Department of Health)

Employee Wellness

• Develop and review Psychosocial Health Risk policies to ensure compliance with legislative requirements (OHS Act, National Health Act, POPI Act, etc.), Group requirements.
• Align the function of Employee Wellness (CARE) with TotalEnergies Group requirements and Group initiatives including long term plan. 
• Provide business with the necessary support such as training to ensure understanding and awareness in relation to prevention and management of psychosocial risk factors such as workload, fatigue, monotony, stress, work life balance, etc.
• Collate Employee Wellness trends and provide a comprehensive statistical analysis to business to ensure monitoring and risk management.
• Provide laymen counselling to employees and ensure referral to external stakeholders for further management.
• Align the function of Employee Wellness (CARE) with other TotalEnergies requirements in line with the HR and HSSE long term plan
• Manage and facilitate Incapacity Ill-Health cases related to psychosocial risks as per policy and procedures by liaising with the internal and external stakeholders.
• Ensure implementation of Psychosocial Risk Prevention strategies and awareness campaigns in line with Group initiatives.

Public Health

• Align the functions of Industrial Hygiene, Disability and Inclusion, Employee Health and Wellness with other TotalEnergies requirements in line with the HR and HSSE long term plan.
• Design and implement Employee Wellness Programs (EAP, mental health, medical surveillance) and Engage with external stakeholders.
• Conduct health education sessions and awareness campaigns (Health Promotion).
• Take a leading role on management and implementation of controls to reduce/prevent impact of health pandemic/s to employees including vaccination drives and screenings (e.g., TB, HIV, Covid19, Flu, etc.) in response to epidemics and pandemics in collaboration with the National or Local Health Department.
• Impliment diseases outbreak response plan as and when required in collaboration with TotalEnergies International Medical Department.
• Monitor primary healthcare prevalence and incidence  of chronic diseases of lifestyle to manage and prevent impact on business (abseentiesm and turnover rates).
• Coordinate health screening campaigns chronic diseases to prevent and reduce incapacity ill-health cases.
• Assist with relevant projects as identified by Legal and Business Requirements around Health to avoid liability claims and non-conformance.
• Identify, assess the quality and monitor Event Reporting practices of all events on RAMSES relating to Health.
• Identify and benchmark best Health and Wellness practices by constantly monitoring non-conformance trends, analyzing and implementing improvement programs.
• Keep abreast of all Health and Wellness related legislative requirements and to communicate on changes to business.
• Carry out any other lawful and reasonable instruction by the line manager and senior management.
• Develop and implement various programs to improve the health and wellness of employees.
• Lead various health and wellness related programs and initiatives

Disability, Diversity and Inclusion

• Design and implement diversity and inclusion strategies aligned with organizational goals.
• Develop and implement various programs to promote disability disclosure, inclusion and diversity
• Develop disability inclusion programs and accessibility initiatives.
• Assist employees with completion of claims related to disability and dread diseases and ensure submission to the relevant external stakeholders.
• Review and update policies to promote inclusivity and prevent discrimination.
• Conduct workshops and training on unconscious bias, disability awareness, and inclusive practices.
• Oversee workplace accessibility audits (physical and digital).
• Manage reasonable accommodation requests for employees with disabilities.
• Foster a culture of belonging through events and initiatives.
• Support Employee Resource Groups (ERGs) for people with disabilities and other diverse communities.
• Engage external organizations for benchmarking and best practices.

Context & Environment: 

 Risks: Health, Disability, Hygiene and Wellness

• Culture: Moderate culture of Inclusion, Diversity, Health, Safety and Wellness requirements, specifically among contractors
• Legal: Culture of self-regulation on legislation and compliance there too.

Accountabilities:

• To promote and develop Inclusion, Diversity, Health and Wellness skills and knowledge for all TMSA, TGSA and NBE staff 
• Ensuring the health and wellness of all TMSA, TGSA & NBE staff and contractors 
• Key Performance Areas: As per Division PI tracking.

Qualification/Experience Required: 

• Tertiary Qualification in Occupational Health and Hygiene (NQF level 8).
• Knowledge of  management of Chronic Diseases of Lifestyle Risk Factors
• Minimum of 3 years work experience in the field of Health, Hygiene and Wellness
• Valid code 08 License