Off-Campus Accommodation Administrator at University of the Free State

 INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

• To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:                                               
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
•  A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Administration: Evaluation and Applications

•     Ensure all documentation is filed according to the list of required documents for accreditation. Verify the correctness of the submitted documentation.
•     Ensure all incomplete applications are highlighted/outlined for every student address or application.
•     Contact all Service Providers with incomplete applications and notify them of the outstanding documents.
•     Update the list of all applicants and create a database for those with provisional and full accreditation status.
•     Compile an inspection schedule of applications for the accreditation of Off- Campus student addresses. Fill all the inspection schedules.
•     Assist with the verification of Off-Campus accommodation.
•     File and record keeping of all correspondence with service providers/students/ SAPS/ Maluti-A- Phofung Local Municipality and all other parties.
•     Request the availability  and update of accommodation from Off-Campus accredited Service Providers and update regularly.
•     Follow up on updated reports from the police/neighbourhood watch for the specific area.
•     Follow up regarding the withdrawal of accreditation by applicants and provide them with the correct information on the reapplication for accreditation.

Communication

•     Respond and send emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
•     Answer the phone, deal with enquiries relating to accredited Off- Campus Accommodation addresses and take messages.
•     Lialise with potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries.
•     Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
•     Deliver (via email) correspondence and documentation to potential Off- Campus Accommodation Service Providers for accreditation.
•     Confirm the submission of the application for accreditation by the Service Provider.
•     Send communication to Service Providers regarding the outcome of the inspection.
•     Set up meetings with the Service Providers of accredited addresses and the Maluti-A- Phofung local municipality.

Inspections

•     Confirm availability of Service Providers for pre- and post-inspections
•     Conduct inspections for applications who comply with a minimum of 90% of the required documents for accreditation as approved by the officer for Off- Campus accommodation.
•     Ensure that all inspections are conducted as per the inspection list checklist provided by the officer for off campus accommodation.
•     Compile a report for each inspection conducted and its findings.
•     Compile weekly summary report on the outcome of the inspections conducted

Inherent requirements:

•     Grade 12 or national vocational certificate on NQF Level 4 (attach a copy).
•     A minimum of one (1) year’s relevant working experience related to the duties and responsibilities.
•     A valid driver's license (attach a copy).

Recommendations:

•     A relevant bachelor’s degree on NQF Level 7 or a relevant three-year national diploma on NQF Level 6.
•     A Postgraduate qualification. 
•     Experience in building inspections. 
•     Experience in construction projects.
•     Experience interpreting building plans.
•     Basic knowledge of relevant building legislation. 
•     Basic knowledge of rezoning/ consent use protocols.