Office Administrator to the Executive Manager: Cooperate Service at Roads Agency Limpopo SOC (RAL)

PATERSON GRADE B4

REQUIREMENTS

•  Diploma in Secretarial Studies/Office Administration or equivalent.
•  Minimum 1 to 2 years of successful secretarial and general administration experience.
•  Computer experience.
•  Driver’s licence.

KEY PERFORMANCE AREAS AND MAIN TASKS (BUT NOT LIMITED TO)

•  Keep and co-ordinate meetings and diary of the Executive Manager.
•  Answer telephone, refer calls and take messages.
•  Perform all filing in accordance with procedures.
•  Prepare and submit travel and subsistence claims.
•  Order refreshments, prepare and make arrangements regarding venue and catering bookings for lunches.
•  Order and control stationery and equipment.
•  Correspondence: Type letters. Write letters such as acknowledgement of receipt.
•  Take minutes at meetings.
•  Ensure that employees/officials complete attendance register.
•  Co-ordinate the activities of the Executive Manager with business unit heads, including the co-ordination of inputs for reports.

SKILLS AND COMPETENCIES

•  Work under pressure
•  Communication skills (all levels) and administrative skills
•  Interpersonal skills
•  Integrity and ethics
•  Be prepared to work long hours
•  Team player
•  Administrative skills