Officer, Accounts Payable X2 at Exxaro Resources

PURPOSE:

• To execute payment transactions and ensure all supplier accounts are reconciled and liaise with clients regarding queries.

Minimum Requirements    
QUALIFICATIONS:

• Certificate Financial Management (Essential/Minimum)
• Grade 12/Standard 10 (Essential/Minimum)

EXPERIENCE: 

• 2-3 years Relevant experience within Financial Services, Accounting or Accounts Payable. (Essential/Minimum)   Operational

REQUIREMENTS: 

•    Psychometric Assessment (Essential/Minimum)
•    Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities    
Compliance, Governance and Assurance    

• Ensure all Accounts Payable services are delivered in accordance with policies, systems and procedures that are legally compliant and adhere to sound corporate governance principles
• Ensure all transactions are done so in accordance with policies, systems and procedures that is legally compliant and adhere to sound governance principles
• Ensure all information and reporting has integrity and is in strict compliance with legal and accounting principles
• Support financial Management reporting processes, querying of deviations
• Ensure invoices comply with governance and Value Added Tax (VAT) legislative requirements
• Governance: Ensure function adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

Customer and Client Relationship Management    

• Manage internal and external relations, including interface with service providers and applicable Business Units (BU's), as well as other functions responsible to ensure that business needs are met, and employees are satisfied
• Provide relevant and specialised support to applicable stakeholders
• Establish and maintain relations with stakeholders to ensure optimal finance efficiency
• Communicate with internal and external clients regarding internal processes and policy stipulations to ensure compliance

Effective People Management    

• Performance management: Adhere to performance management procedures
• Ensure adherence to the Company culture/functional climate: Uphold the Company culture and values within the function
• Foster effective teamwork and unity

Financial Management    

• Process travel claims or reimbursements
• Allocate payments to cost centre codes per Employee Self Service (ESS) claims
• Reconcile and clear credit ledger accounts
• Verify and approve invoices for payment
• Process vendor payment
• Approval of payment cash flow commitments and perform payment runs
• Perform vendor reconciliations
• Clearing of Goods Receipt Invoice Receipt (GRIR) as per workflow service Level Agreements (SLA's)
• Resolving and closing accounts payable queries
• Allocate and monitor utilisation of financial resources and capital expenditure according to objectives and budgets to facilitate efficient cash-flow management across Accounts payable unit
• Seek approval of relevant contracts and documentation in line with Finance function's budgetary stipulations
• Ensure achievement of positive Company working capital
• Liaise with clients if additional information is needed to resolve query or forward query if out of Accounts Payable scope
• Investigate and resolve GRIR account and vendor age analysis
• Ensure the utilisation of relevant systems

Financial Support Services    

• Work with Accounts Payable Manager and Finance to manage interaction with Embedded Finance and Supply Chain Management to ensure necessary approval is obtained
• Implement designed Purchase to Pay processes
• Oversee Accounts Payable activities related to processing of vendor invoices and development of team
• Investigate all payments not processed by Accounts Payable team
• Vendor reconciliation
• Ensure effective service delivery and meeting of SLA's

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
• Apply functional best practices, promote sharing of best practices/knowledge
• Assist in the execution of functional excellence initiatives

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Systems Enablement    

• Ensure system security and access to system is controlled
• Ensure implementation of information management technology and infrastructure that supports all strategic, tactical and operational purchases
• To implement Pay management processes in services organisation
• Assume responsibility for integrity and utilisation of systems in Purchase to Pay unit

Behavioural Alignment    

Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective