Officer: Acquisition Management - Quotations (East London) at Road Accident Fund

Key Performance Areas

Acquisition management

• Receive and verify the validity of the application request.
• Compile RFQ documents.
• Issue RFQ to suppliers.
• Manage responses from suppliers.
• Conduct evaluation of RFQ received.
• Maintain the PR in the system.
• Create and issue PO or Handover RFQ document to contract.
• Follow up on Deliveries.
• Compile Bid Adjudication Committee (BAC) submissions for deviations.
• Compile and update the reports templates on the weekly basis. Keep abreast with developments around SCM Legislative Framework/ Prescripts.
• Support the research and negotiation of prices and terms of agreements with suppliers on behalf of RAF.
• Conduct market research to identify potential suppliers who could meet RAF's needs.
• Review or evaluate bids from suppliers to ensure that they conform to specifications and are complete.
• Arrange BEC meetings for evaluation of bids from suppliers for complex RFQs to ensure that they conform to specifications and are complete.
• Communicate with Suppliers/ Service Providers to ensure that orders are processed accurately and on time.
• Implement acquisition management processes.

Reporting

• Assist in the preparation and submission of Regulation reports.
• Contribute to the development of functional reporting systems, for management, project or performance reporting.

Stakeholder management

• Assist with inquiries and requests for information from both internal and external stakeholders.
• Assist customers with requirements timeously and provide alternative solutions to business.
• Provide constant written feedback to customers until the transaction under consideration is completed.
• Contribute to the maintenance of relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

Records Management

• Archive all the necessary documents related to individual purchase requisitions on the shared folder and system.

Qualifications

• Bachelor's Degree/ Advanced Diploma in a Supply Chain Management/ Finance related qualification.

Experience

• Relevant 3 years’ experience in an Acquisition Management related environment specifically dealing with quotations.
• Knowledge and understanding of procurement/ supply chain management within SoE’s will be an added advantage.