Officer, Receiving at Exxaro Resources

Job Advert Summary    
PURPOSE:

• To be responsible for operational management and support provision to receiving warehouse section.
• To take responsibility for receiving of ordered goods at the business premises.
• To take responsibility as the Business Unit driver for safe collection and delivery of goods or people, whilst adhering to all road regulations/rules.
• To manually capture data regarding Goods Received Vouchers and service entries onto SAP accurately and timeously.
• Minimum Requirements    

QUALIFICATIONS:

•    Grade 12/Standard 10 (Essential/Minimum)

EXPERIENCE: 

 2-3 years Experience in warehouse, operational environment and SAP MM Module  (Essential/Minimum) Operational

REQUIREMENTS: 

•    Psychometric Assessment (Essential/Minimum)
•    Certificate of Fitness (Essential/Minimum)
•    Pub Driv Lic:Code B (Essential/Minimum)
•    Forklift (Essential/Minimum)
•    Competence: SAP Position Specific Module (Essential/Minimum)

Duties & Responsibilities    
Administration and Document Control    

• Ensure queries and complaints resolved and progress reported
• Assist with item issuing, delivery, binning and dispatching
• Capture and process receiving documents data manually into SAP
• Ensure processed data is available to authorised staff
• File processing documents and maintain confidentiality
• Note incorrect deliveries accordingly on supplier’s delivery documentation

Business Performance and Operations    

• Conduct accurate and timeous receiving of materials, signing delivery documentation correctly on behalf of the organisation, materials management, reporting and capturing
• Participate and provide support in the audit process and improvement of the warehouse function
• Report incorrect and damaged items immediately to coordinator, warehouse and receiving/buyer
• Execute standardised processes and investigate improvement of warehouse processes.

Compliance, Governance and Assurance    

• Provide guidance to direct reports and customers to ensure compliance
• Create awareness, address unsafe or non-conforming practices
• Utilisation of the SAP module to ensure data integrity
• Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up of functional processes and eliminating duplication/bureaucracy
• Apply functional best practices and promote sharing of best practices/knowledge
• Assist in the execution of functional excellence initiatives

Operational Support    

• Execute of material management reporting
• Oversee truck loading/offloading by external parties and ensure compliance with Company policies and procedures
• Record received items, compare with original order and ensure availability for binning
• Ensure specified items are sealed to prevent dust/corrosion
• Ensure stacked items are bound during handling from trucks and during warehousing in accordance with policies and procedures to prevent damage or injury

People Management    

• Performance management: Adhere to performance management procedures
• Culture/functional climate: Uphold the Company culture and values within the function. Foster effective teamwork and unity

Receiving Process    

• Support the implementation of Information Management (IM) technology and infrastructure that supports Supply Chain Management (SCM) receiving processes
• Provide support in audit process and improvement of site receiving function

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment and safe operations practices. Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations
• Ensure good housekeeping in area of responsibility

Skills Management    

• Instruct new artisans in plant specific critical equipment ensuring familiarity with requirements/SOP's
• Quality Assure (QA) work throughout section and address deviations through training/instruction
• Report all deficiencies in skills and training to foreman
• Coach Auto Electricians/Aides
• Ensure Apprentice training and development plans on schedule

Systems Infrastructure and Enablement    

• Participate in and support the implementation of IM technology and infrastructure that supports SCM processes in receiving unit
• Utilise relevant Enterprise Resource Planning (ERP) module in a manner that ensures data integrity
• Provide support in audit process

Talent Management and Culture    

• Drive own training and development plan as stipulated in Individual Development Plan (IDP)
• Embrace and live Company values

Technical Support    

• Perform timeous diagnostics and installations
• Perform all tasks in accordance with SHEC procedures and regulations
• Forward Job cards to foreman on completion of work
• Instrumentation for process control

Behavioural Alignment    

Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective