Operational Secretary at NCLC

Are you a highly organized and efficient professional looking for an exciting opportunity? Our client, a leading FMCG company based in Brackenfell, Cape Town, is seeking an operational secretary to provide vital administrative support to their operations department. If you excel in communication, have a keen eye for detail, and can multitask effortlessly, this role is perfect for you! Join our team and contribute to the smooth day-to-day operations of a dynamic organization.

KEY RESPONSIBILITIES:

• Perform general clerical duties, including answering phone calls, responding to emails, and maintaining office supplies.
• Schedule and coordinate meetings, appointments, and travel arrangements for the operations team.
• Prepare and distribute internal memos, reports, and other correspondence.
• Maintain and update operational records and databases.
• Assist in the preparation of presentations, reports, and other documents.
• Take minutes during meetings and distribute them to relevant parties.
• Act as a liaison between the operations department and internal/external stakeholders.
• Perform basic bookkeeping tasks, such as processing invoices and maintaining financial records.
• Assist in the development and implementation of operational processes and procedures.
• Handle confidential information in a professional and discreet manner.

QUALIFICATIONS & EXPERIENCE REQUIRED:

• High school diploma or equivalent; associate’s or bachelor’s degree is a plus.
• 5+ years proven experience as an administrative or operational secretary.
• Excellent knowledge of office management systems and procedures.
• Proficient in using MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.