Operations Administrator at Desmond Tutu Health Foundation

Requirements

• National Diploma in Administration
• 2 years administrative experience
• Health research environment relating to operations would be advantageous
• Valid Code 08 Drivers License
• Computer Literate (Proficiency in MS Office, Office 365)
• Good interpersonal and strong communication (verbal and written) skills
• Should be pro-active, energetic, innovative, and trustworthy
• Ability to work under pressure
• Ability to maintain effectiveness during changing conditions
• Strong administration and organizational skills
• Detail-oriented 
• Exceptional time management
• Ability to work independently and as part of a team

Responsibilities:

• Provide admin support to various operational leads, including, but not limited to, drafting, updating reports, photocopying, filing, faxing, emailing, and following up with service providers.
• Manage vehicle assignments, track availability and schedule maintenance to ensure optimal fleet performance and minimal downtime.
• Provide support to the Facilities Operational Lead with respect to admin support in updating records for assets, fleet, SLA’s/Contracts, etc.
• Serve as first line of contact for service providers and staffing for a variety of issues, required for resolution.
• Preparation including writing, reviewing and amending personnel/procedures, standards operating procedure, working practice guidelines, guidance and policies in collaboration.
• Complete daily paperwork and report updates on a timely basis.
• Supervise cleaning and maintenance of equipment and arrange for repairs, contracts, and other services.
• Responsible for all facilities related escalations, including the support and planning, resourcing, preparation and execution of tasks as designated.
• Assist with conducting team meetings and related activities, planning special events, and sharing information.
• Responsible for record management such as service & maintenance, destruction and asset inventory.
• Review office supply inventory and place orders to meet the needs of the office.
• Assist in the event of an emergency situation or disaster recovery operation.