Operations Director - Gauteng at The Aurum Institute

Work Description

• The Operations Director is responsible for overseeing all operational implementation and administrative functions, including the district managers, and ensuring budget and grant compliance with USG funder rules and regulations.

Education

• Degree of Business Administration
• Certificate in Project Management

Advantageous

• Bachelor’s degree in Health, Behavioural, Life/Social Sciences, Human Resource Management, Public Health, Social Science, Nursing, or related field.

Experience

• Experience in health project planning and policy development for a minimum of 5 years
• Experience in managing local and international donor funded projects
• Experience in leading public health projects for a minimum of 5-10 years
• Understanding of the South Africa health care delivery system
• At least 5 years in Senior Management role working with external stakeholders and managing Subrecipient under Subawards
• Experience in influencing Public Health Decision Makers and building and maintaining relationships with both internal and external stakeholders
• At least 10 years professional experience
• Experience in dealing with HIV/AIDS and TB programmes
• Familiar with USG funder rules and regulations

Requirements

• Demonstrated managing large local and international donor funded budgets; operating transparent and competitive procurement processes; managing, monitoring and evaluating Subrecipients, Consultants and Contractors; or other systems of sharing resources with other organizations
• Demonstrated administrative and operational excellence on large health or development projects
• Advanced analytical and business model skills
• Proven demonstration of flexibility and creativity
• Ability to manage work and deliver in high quality fast-paced environment
• Highly motivated self-starter who takes direction well, but also works independently
• Willingness and ability to work in and travel to rural, low-resource settings
• Must be able to prepare and monitor donor funded program budgets
• SA Citizen or valid work permit to work in South Africa
• Advanced computer skills

Technical Work Responsibilities

• Ability to develop and adhere to high-level budgets of up to several million dollars encompassing multiple areas spread across multiple geographies
• Excellent communicator with demonstrated experience in communicating complex processes to diverse stakeholders, including government officials at the national, provincial and district levels, service orientated NGOs, civil society organizations, donors, etc.
• Well-established organisational and planning skills; extensive knowledge and experience of project cycle management including using project planning and management key tools (e.g. Logical Framework analysis, Gantt chart, etc.)
• Excellent knowledge of financial, accounting, and budget management principles
• Excellent interpersonal & negotiation skills including ability to effectively lead and build a team, communicate a vision, make timely and transparent decisions, solve problems and manage conflict
• Proven people management skills in a multi-cultural environment and a strong record of developing people
• Demonstrated Leadership and Management skills that effectively motivate staff and support team building; demonstrated ability to manage a professional team in a multi-cultural environment and build teams
• Excellent communication skills both oral and written (excellent report & proposal writing) including public speaking
• Computer Literate and Proficient in Microsoft Office 365, including Microsoft Word, Excel, Teams and Outlook
• Willingness and ability to travel nationally and in low-resource settings Frequency of travel: 40%

Duties:

• liaise with all Internal and External Customers as well as Suppliers when necessary towards the achievement of company and divisional goals
• Writing and report handling, conducting meetings, communication with Funders and Stakeholders regarding programme set-up (i.e. participate in conference calls and meetings as necessary, write progress reports, etc.)
• Conduct regular meetings with Senior staff at Sites
• Planning and developing operational work plans for different regions/districts and sites
• Overseeing budget for different regions/districts and sites
• Contributing to Public Health Division Operational strategic planning
• Appraising the distribution of resources and redirect these according to needs, taking into consideration future needs predicted by company strategy
• Update operational plans in response to internal and external environmental factors
• Develop tools, systems necessary for effective and efficient implementation of the operational plans
• Organise necessary resources (human, physical, equipment, Information and technology, money)
• Manage outlying site teams and facilitate site logistics
• Direct efficient and appropriate cooperation between site, support services and core resources
• Direct the operational synergy between Research and Health programmes
• Create an organisational climate conducive to high levels of staff performance
• Develop an organisational climate that is aligned with Aurum values
• Manage leasing and upkeep of capital resources i.e. site premises, vehicles and equipment
• Monitor financial activities of studies/ programmes
• Develop specific indicators and realistic targets
• Perform regular operational reviews
• Conduct quality control and audits
• Monitor and evaluate all projects and programmes
• Writing different reports for different stakeholders
• Supervision of staff through:
• Identify and address staff issues
• Facilitate staff training as required
• Direct the recordkeeping of leave and follow up on sick notes
• Completing of performance management reporting on a quarterly basis
• Mentoring and coaching of sub-ordinates
• Supervision of sub ordinates by providing guidance and in-service training to identify and address all challenges
• Provide leadership to others through example and sharing of knowledge/skill
• Adhere and maintain decision making authority as allocated to the position
• Participate in proactive team efforts to achieve divisional and company goals
• Comply with all Policies, SOPs and WPG, guidelines and confidential agreements

Safety

• Comply with all safety policies, practices and procedures according to prescribed procedures and legislation
• Report all unsafe activities to Facilities  Management/Human Resources
• Public Health Divisional strategy development and implementation, budget, and performance management of direct reports
• Leveraging strategic partnerships with relevant bodies/organisations/institutions at equivalent level
• Ongoing strategic stakeholder engagement activities
• Participate in divisional Executive Committee meetings in order to contribute to the overall leadership
• Participate in and contribute to other strategic planning activities to ensure sustainability
• Monitor for and alert the Executive to environmental threats and opportunities relevant to the organization
• Seek funding opportunities, and initiate and coordinate grant applications processes