Outbound Administrator at Maersk Line

Key Responsibilities:

WMS Order Management & Pick Slip Generation

• Monitor the Warehouse Management System (WMS) daily for carryover and newly released orders.
• Build order waves and generate pick slips to initiate daily picking activities.
• Distribute pick slips to the outbound picking team and align pick sequences with operational priorities.
• Flag orders requiring manual release or special handling for review by the Outbound Team Leader.

Inventory Coordination & Stock Replenishment

• Liaise with the Inventory Team to ensure required SKUs are replenished into picking locations to prevent operational delays.
• Confirm with the Inventory Manager on expiry extensions for outbound stock where applicable.
• Alert the Outbound Team Leader and Inventory personnel of any WMS allocation failures or blocked picks.

Outbound Documentation Control

• Engage with Business Solutions to follow up on Delivery Note (DN) creation and delivery discrepancies.
• Verify and record documentation related to outbound orders; escalate any missing or incorrect documents.
• Ensure that completed orders in WMS align with physically handed-over quantities at dispatch.

Reporting & Data Administration

• By close of business (COB), export and upload daily order fulfilment and pick status data to the Tekstiel SharePoint system.
• Ensure uploaded reports are accurate, consistent, and support operational visibility and client reporting requirements.
• Maintain a secure and organized digital and hard-copy filing system for outbound documentation and reports.

Collaboration & Operational Support

• Support the Outbound Team Leader in maintaining seamless outbound flow through timely admin triggers and updates.
• Serve as a communication bridge between Operations, Inventory, and Admin teams for all outbound-related documentation and system queries.
• Participate in outbound huddles and handovers to stay aligned with operational challenges, client escalations, or system-related changes.

Minimum Requirements:

Education

• Matric / Grade 12 (Required) and a relevant tertiary qualification in supply chain, operation or logistics.

Experience

• Minimum 2 years in warehouse administration, preferably in outbound or order fulfilment operations