Payroll Administrator at DRA Global

The Payroll Administrator will provide payroll financial information to management by ensuring up to date accounting data and preparing payroll reports. Ensure the integrity of payroll accounting information by establishing quality control over financial transactions and financial reporting.

Main functions (but not limited to)

• Payroll runs for some of the payroll companies (from start to end).
• Payroll journal preparation.
• Payroll upload file for payroll companies.
• Payroll recon for the specific payroll companies responsible for.
• Credit card recons for EMEA (including processing on SAGE X3).
• Reimbursements/business expenses (reviewing in accordance with company policy, processing and reconciliations).
• Tenrox / Upland adjustment administrator (timesheets).
• VIP payroll reports (audit trial reports, month-end reports, variance reports, etc.).
• Medical aid and other statutory deduction reconciliations.
• Review and reconciliation of leave days.
• Staff loan reconciliations.

A detailed description of the role

• Gather all payroll related data - ensure all timesheets are signed off, Leave/Sick Leave forms are signed off and have relevant documents attached, where applicable, gather loan deduction sheets and garnishees.
• Prepare Payroll reconciliation sheet - Calculate salaries and overtime using correct rates, hours and allowances, where applicable and compare to payslip/labour broker invoice.
• Create and run salary sheets and reports.
• Timeous capture of correct salary journal/invoices.
• Manage, maintain and update payroll related data.
• Ensure data integrity for employee rates, personal information, job titles for new, current and terminated employees.
• Ensure the integrity of increase and bonus information.
• Answer and clarify employees with payroll related queries.
• Liaise with EMEA HR to ensure all relevant information is obtained on a timeous manner in order to close off the payroll.
• Submit payroll reports and sheets on time to management for review.
• Timeous import of salaries/loading of payment of labour broker invoices.
• Understanding and following payroll procedures and payroll-related forms.
• Complying with relevant legislation and regulations.
• Assisting with month-end processes such as the preparation and reconciliation of any payroll deductions.
• Assisting with year-end processes such as annual payroll tax and payment summary reconciliations.
• Maintaining leave, sick leave and overtime reports.
• Calculating monthly leave provisions/accruals.
• Ensuring correct payments for employees on maternity leave.
• Calculation and processing of termination payments.
• Processing increases and calculation of back pay.
• Timeous distribution of correct payslips and IRP5/annual tax certificates to correct employees manually or via Infoslips.

Qualifications

• Accounting, Finance or relevant qualification advantageous

Experience

• 4+ years experience with payroll and preparation of pay runs
• 4+ years of experience with international payrolls (Africa countries)
• 4+ years proven accounting experience
• 4+ years experience with general ledger functions and the month-end/year-end close process
• 2+ years full MS Office Package at a minimum intermediate level
• 4+ years of experience in VIP systems (VIP Premier)
• 2+ years experience in Sage X3 ERP system