Payroll Controller at Vector Logistics

• Are you a skilled and detailed oriented individual with a meticulous nature? Vector Logistics is seeking to appoint a Payroll Controller. The role will be based in Westville, Durban.

Vector Logistics entrusts the job holder to:

• To manage the end-to-end payroll function.
• To work with HR and other departments to improve payroll processes.
• To provide analysis of business unit payroll-related data.

Duties & Responsibilities        
Payroll Control

• Receive and review information received for completeness, accuracy and authorisation.
• Process the monthly payroll ensuring that pension and other statutory and voluntary deductions has been accurately calculated, deducted and accounted for.
• Ensure that any correspondence relating to the payroll is properly actioned and filed.
• Manage the end to end processing of business unit payrolls.
• Liaise with staff and management on payroll related queries.
• Interpret awards/agreements and contracts in relation to overtime, shift allowances etc.
• Calculate and process termination payments.
• Process increases and calculate back pay.
• Assist the Payroll Manager with month-end consolidation.
• Ensure that payslips are produced accurately distributed to staff after checking for errors or omissions.
• Ensure that all amendments are properly recorded (filed) with good narratives and properly authorised.
• Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc as required).
• Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards.
• Supervise the opening, updating and maintenance of payroll records and files.
• Pay over to 3rd Party (e.g. Profile).
• Supervise the Time & Attendance function and all related time matters.
• Customer facing and take the lead on payroll processes
• Support HR teams with ad hoc queries and payments
• Prepare for audits and work with internal and external audit teams
• Manage deadlines relating to payroll capture, submission, payment and reporting

Tax Administration

• Manage the deduction of employee tax.
• Manage the request and processing of tax directives.
• Manage the issuance of IRP5/IT3(A) certificates.

Payroll Reporting

• Analyse and report regularly on the business unit payroll to thePayroll Manager.
• Maintain the currency of the various analytical reports designed to aid business understanding, including comparatives to prior years, business sectors and budget.
• On a monthly basis, analyse actual paid per employee by department, showing all relevant remuneration, allowance and deduction components.
• Compile and maintain leave, sickness and overtime reports.
• Compile the monthly regional headcount report with narratives regarding movements and employment types.
• Assist in departmental payroll budget preparation.
• Provide overtime provision reports to business units.

Staff Supervision

• Supervise and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act.
• Monitor staff performance and provide regular feedback.
• Supervise staff activities, ensuring service levels are met and protocols are adhered to.
• Coach and support staff where necessary to achieve objectives.
• Supervise staff leave and general time management issues in line with organisational deliverables and standards.
• Conduct performance appraisals with subordinates.
• Establish sound staff and labour organising and communication structures and systems.
• Delegation of duties when necessary

Minimum Requirements          

• Diploma in Accounting or B.Com in Accounting

Skills and Experience

• 5 years experience in a payroll function
• Overseeing payroll of +/- 5500
• Experience in a unionised, FMCG, Retail or similar large environment – advantageous
• 1 year SAP experience
• Excel – Advanced
• Knowledge and understanding of the NBCRFLI main agreement and related processes – advantageous