Payroll Execution Officer at Anglo American

Job Description:

Ensure that all SLA targets and measures are met. Comply with all Governance requirements. Focus on building strong stakeholder relationships by adding value through optimal customer service.

The Payroll Execution Officer administers and processes all payroll data activities on the specified ERP system or supporting technologies. This includes payroll processes such as off-cycle and month-end payroll processes, tax mid-year, year-end reconciliation and submission processes. In addition, the Payroll Execution Officer will manage ad hoc payroll finance and general query resolution.

You’ll look after our most important resource.

Our people.

KEY TASKS

Operational delivery

• Performs Payroll Reconciliations
• Responsible for costing creation to business units
• Resolving of queries and reconciliation on accounts
• Balancing of taxation and distribution on time
• Creating bank files after controls have run successfully
• Responsible for provision accounts analysis and balancing
• Balance and submit the pension schedules electronically
• Compiling of vendor requests for the Coordinator on a timorously fashion
• Investigate and resolve vendor queries received from Tier 2, Resolution Team
• Generate remuneration statements and management of the distribution thereof
• Escalate system issues and complex payroll queries to Payroll and Data Coordinator
• Execute transaction data, including direct deposits, general deductions, and additional pay
• Ensure all reporting of revenue codes to wage types are aligned as per regulatory requirements
• Processes adjustment cycle checks, salary reversals, escalate salary corrections to EDM Team Leads, and manual salaries
• Delivery of day to day payroll execution processes within agreed SLAs and performance measures.
• Compile vendor requests according to agreed timelines accurately, efficiently and timeously
• Execute transaction data according to agreed timelines accurately, efficiently and timeously
•  Investigate and solve queries received according to agreed timelines accurately, efficiently and timeously
• Map SARS codes to wage types according to agreed timelines and standards accurately, efficiently and timeously
• Submit pension schedules according to agreed timelines accurately, efficiently and timeously
• Solve queries and reconciliations according to agreed timelines accurately, efficiently and timeously
• Execute according to agreed timelines and performance standards accurately, efficiently and timeously
• Process adjustments and appropriate escalation of salary corrections accurately, efficiently and timeously
• Analyse and balance the provision accounts according to agreed timelines accurately, efficiently and timeously
• Create bank files after controls have been successfully run according to agreed timelines accurately, efficiently and timeously.
• Integrate the GSS AS and Business FI departments according to agreed timelines and service standards

Service Management

• Compile service management reports according to agreed timelines and service standards
• Support Service Manager in the standardisation of delivery to the business and the Service Management Framework
• Deliver support according to agreed timelines and service standards

Customer Relationship Building

• Ensure streamlined integration to GSS AS and business FI departments
• Support customer relationship structure as set by Payroll & Data Manager
• Execute Business Partner Relationships as set out by the Payroll & Data Manager to facilitate the optimal functioning of their functional area

People Interaction

• Networking with other teams once a month
• Client feedback in operational meetings positive
• Articulate, adopt, embrace and live Anglo American’s values
• Timeous and appropriate escalation of system issues and payroll queries
• Team Interaction (Encouraging collaboration in direct team and wider ES Organisation)
• Solve payroll reconciliations according to agreed timelines accurately, efficiently and timeously

GENERIC TASKS

Health, Safety & Environment:

• Demonstrate behaviour in line with health, safety and environmental standards
• Report to your leader about any issues you can’t address

People:

• Demonstrate behaviour in line with the Group’s values, standards and a professional workplace
• Participate as an effective team member in working collaboratively with your leader, peers and relevant others (including from other teams where relevant) to achieve business goals

Financial:

• Operate in a cost effective way, within limits set by your leader

Work Processes:

• Work within policies, processes and systems and advise your leader of any issues which impede your, or the team’s performance.

Qualifications:

• Grade 12
• Payroll diploma

EXPERIENCE

• 3 years SAP HR payroll execution experience
• Extensive experience in payroll processing and execution
• Payroll accounting experience
• A full understanding of tax and SOA
• Submitting annual and bi-annual submissions to SARS
• Excel
• Full e-filing and easy file experience