Payroll Manager at Alstom

Purpose of the Job

The primary focus of this position is to manage and ensure an efficient, accurate and timely payroll services function with minimal risks to business and employees. Ensure all processes are performed in accordance with all relevant statutory regulations and global best practice.The role reports to the Human Resource Executive.

Key responsibilities include the following:

• Manage and lead monthly payroll processing for both local and expat payrolls
• Ensure compliance to all Payroll and HR Policies, Procedures and Standards, and all relevant Statutory Legislation
• Validate final payroll with relevant Stakeholders
• Obtain payroll authorization from Directors
• Monthly submission of Cost Centre reports & GL exports to finance
• Preparation and reconciliation of 3rd Party payments
• Perform ad-hoc bonus / incentive calculations
• Manage own and payroll staff KPI’s actively, meeting the company deadlines for performance management in the system
• Ensure all salary control reconciliations are cleared within the required timeframes
• Manage induction for new employees on the ESS, Info slips and payroll process
• Monitor leave accruals, STI- and provisions
• Ensure effective and accurate reporting
• Ensure data integrity within the payroll system
• Assume accountability in all aspects relating to tax year end processes (including bi-annual tax submission) and manage the external provider
• Promptly resolve payroll queries within agreed turnaround times
• Manage the Internal Audit processes
• Act as support service to HR Business Partners and Line Management as and when necessary
• Motivate and develop the payroll team to deliver on objectives with drive and passion
• General administration duties as well as any ad hoc projects
• Conduct payroll system audits
• Present payroll KPI’s and hot topics during HR team meetings

Minimum Requirements:

• Completed (or in final year) of 3 Year Payroll Administration Degree or Diploma in the Payroll field
• Sage 300 or Sage People formal training & VIP Premier experience
• Sage People Report Customization training/ BIM report/ODBC report creation
• Excel advanced training certificate
• Minimum 8 years’ payroll experience with minimum 5 years at management level
• Advanced MS Office skills and Sage Evolution experience
• Management of bargaining counsel payroll experience (advantageous)
• Experience reconciliation between payroll GL and SAP accounts
• Proven track record of process improvement
• In-depth knowledge of payroll, employee income tax and applying accounting practices and principles
• Must be able to handle pressure and work effectively as part of a diverse team
• Ability to present to Executive Committee
• Ability to work within a complex matrix structure
   

Technical Competencies:

• A high level of accuracy and attention to detail
• Good organization and time management skills, for meeting strict deadlines
• Able to communicate effectively across all levels, both verbally and in writing
• Self-starter and proactive
• Innovative
• Excellent analytical and numerical ability

 Problem-solving abilities
People management, good listening and communication skills, managing a diverse team and firm but empathetic approach

Closing Date 23 September 2021

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.